DCAA Compliant Timesheet

DCAA 7641.90- Information for Contractors:

2-302 Labor Charging System

Timekeeping procedures and controls on labor charges are areas of utmost concern. Unlike other costs, labor is not supported by external documentation or physical evidence to provide an independent check or balance. The key link in any sound labor time charging system is the individual employee. It is critical to labor charging internal control systems that management indoctrinates employees on their independent responsibility for accurately recording time charges.

2-302.1 Timecard Preparation

Detailed instructions for timecard preparation should be established through a timekeeping pamphlet and/or company procedure.

DCAA Clause

Basic Definition-Paraphrase

Standard Time Feature

Description of Standard Time Feature

2.302.1-1

Record time on Daily Basis

Standard Time Timesheet.

Allows secure daily time entry for all users with unique Log-in and Password entry along with optional Active Directory Authentication.

2.302.1-3

The correct distribution of time by project numbers, contract number or name, or other identifiers for a particular assignment.

Standard Time Project Names/Identifiers

Contractor can name projects and use multiple fields to uniquely identify projects and/or their assigned users.  Standard Time allows for detailed notes and descriptions.

2.302.1-5

Recording all hours worked whether they are paid or not.

Standard Time tracks hours worked and time off/not worked hours.

Allows employees to put in actual hours worked along with any paid or unpaid additional time.  Standard Time can auto email employee if timesheet contains less than expected weekly hours.

2.302.2 Recommended Time Keeping Policy

DCAA Clause

Basic Definition-Paraphrase

Standard Time Feature

Description of Standard Time Feature

2-302.2-a

The supervisor should approve and cosign all timecards.

Standard Time has Time and Expense Approval.

Standard Time has multiple levels of Time and Expense Approvals with audit trail.

2-301.2 Detailed Provisions of SF 1408-

The cost accounting system must identify what costs are considered direct, and what costs are considered indirect. Once these criteria are defined, they must be consistently applied.

DCAA Clause

Basic Definition-Paraphrase

Standard Time Feature

Description of Standard Time Feature

2-301.2-a

Proper segregation of direct costs from indirect costs.

Standard Time Task Categories and Expense Types

Standard Time allows the creation of Task and Expense classifications which include the ability to use Direct and Indirect Costs.