In an earlier video, we showed how Microsoft Project materials and costs are brought down into your timesheet. Now we show how they come back up into MS Project.
In other words, modifications and additions to materials are sent up to your project file.
That allows the actual employees who work on the project to have input. Project managers get a "live" project that incorporates actual workers rather than static project plans.
Actual work from employee timesheets is also sent up to MSP. The combination of time and materials makes project plans become real and useful to the entire organization.
If you're tracking materials and costs in Microsoft Project® you're probably going to want to get those down to your timesheet. So that you can get input and feedback and adjustments from the boots on the ground.
The idea is your project manager sets up your project, it goes down to your timesheet, and the actual employees working on the tasks and the project will make some changes. You want those going back up to MSP.
That's the topic of this video. That's what you're going to see in the software over here. There is another video you should probably take a look at and that also relates to bringing costs and materials down from MSP into Standard Time®. I consider that part 1 of this video. The two videos go together, you should look that up.
Other videos also related to bringing actual work from Standard Time timesheet up to MSP. All of these videos are valuable because you're going to want to bring that MSP file down into Standard Time. And get the actual conditions on the ground.
Let go ahead and take a look at what I've got here. This is the same MSP file that we showed in an earlier video. Where we bought costs from MSP down into Standard Time. We have the same two tasks, as in that earlier video, each task has a human resource assigned to it.
And then some other material and cost resources assigned; hammer, nails, roofing, we've got different quantities assigned to each one so that changes the cost. Down at the bottom you see the human resource, Buzz. And then nails, roofing, hammer, these are material and cost resources.
We had brought all of this information down into Standard Time so you could see the cost values in Standard Time interact with those. What we want to do now in this video is show how the actual end user employee can have some input into this project. We assume that this project was created by a project manager and then the actual employee wants to have some input.
Let's switch over to Standard Time and see the same project here, the same two tasks. Let's show how the employee can have some input. We click on the task, click down into the material cost and then click ... We see the materials and costs, the values are over here on the right side.
In this case Buzz has decided that he needs 3 rolls of roofing instead of 2.
So that bumps the cost from $10 to $15. And the cost here goes from $21 to $26 and the total cost goes to $355.Switch over to MSP we see the old number of $350 here. Let's go to the project tab and there's a button that allows you to sync with Standard Time. By the way you do not have to use this button, there is a completely independent console application that does the same thing.
That can sync with MSP nightly or on any schedule that you want. I'm just going to use this so you can see each individual change. I click that and the value goes to $355. That has brought up that change, we see 3 rolls of roofing from Standard Time here in MSP.
One more example. Switch back to Standard Time; I should say that the actual work will also come up from the timesheet into MSP as well. This is not just for costs, Buzz will be putting in his hours into Standard Time, into the timesheet. And those actual hours will be going up into MSP. But for the sake of this video we're talking about costs.
Let's go into the house task, go into material, cost and in this case Buzz has decided that he needs some aluminum flashing. Let's say 1 roll at $20. Click Save. That bumps the cost of the materials from $54 to $74.
The total cost of the job now is $375. Back to MSP, click the sync button and we're up to $375. You see the roll of aluminum flashing assigned to this task. And down at the bottom you see that material added.
This is a way for the actual end user to have some input on the project that the project managers have set up. The materials are going down to Standard Time, the end user will make some updates and then they will travel back up to MSP when you perform a synchronization.
That is how materials and costs are transferred between Standard Time and MSP.