The video below describes how to get order status with a single barcode scan.

(scroll down below the video for more detail)




How to get order status with a single barcode scan

If you set up the software using these steps, you can scan order numbers just once, and collect status records in real-time. That means records will come into the software as they are scanned by operators on the factory floor.

1. Program a prefix into each barcode scanner on the shop floor
2. Press F4 to open the Barcode window in ST
3. Click the "Barcode Prefixes..." button in the lower-left corner
4. Choose Tools, New Barcode Prefix
5. Enter the prefix characters you programmed in step 1
6. Place a check next to "Completed time log"
7. Close that window
8. Scan your first order number

If you follow the steps above, you will see a new time log in the "Time Log" view. Since it does not have an hourly duration, it will not show up in the timesheet. This time log is a status record only. It is used to answer the question: "Where is an order right now?"


What is a barcode prefix?

A barcode prefix is a series of characters (that you choose) emitted from a barcode scanner every time you scan something. Those characters are sent out before the actual characters you scan. You must program these characters into the scanner. Consult your scanner user's guide to learn how.

Barcode Prefix Examples:

  • assembly_line_1_837393
  • paint_shop_1_837393
  • steel_cutting_4_837393
  • welding_shop_837393

In the examples above you see an order number at the end of the text. In all these examples, it is "837393". The text just before that number is a prefix. It is any text you wish it to be. Normally, that prefix text designates where the scanner is located in your shop. It is normally a unique string of characters for one scanner alone.


How do you program a prefix into a barcode scanner?

You'll have to consult your barcode scanner documentation for that. This article cannot answer that question because every scanner is different. The programming steps are unique to each scanner, and are documented in the user's guide. But often, this involves scanning a special "add prefix" code provided by the scanner manufacturer, and then scanning special codes for each character you want in the prefix. Those special codes are provided in the user's guide. But the programming sequence may be different for each manufacturer.


Now that I've scanned, how do I find my order?

After adding a prefix to your scanner, and configuring the software for that prefix, and scanning some order numbers, it's now time to find the current location of your order. Start by running the "Barcode order status" report. If you don't have this report, contact the support personnel at They can supply it at no cost.

Run the barcode order status report, and look for a tab named "Order" at the top of the first window. Click that tab, and then click "Custom value" to enter an order number or portion of an order. Now click OK to run the report.
You will see a timestamped list of scans.

The first item at the top of the report is the most recent scan. The scans at the bottom are older. You can simply read the values at the top of the report to find your order. If the report is empty, it means that order has never been scanned.

Plus, it turns out that you can find multiple orders with this same report.

After running the report, try clicking the User tab, and then Project, and Dates tab. Choices under those tabs can be used to find multiple orders that correspond to the selections. In other words, you can find out how many orders a single employee scanned. Or, you could find all the orders for a given project. And here's something really cool: you can find all the orders for last week or last month. Just click the Dates tab and choose a date range. All the orders for that range will come out.


What can I collect on each scan?

In order to answer the question: "Where is an order right now?" you must enter enough information into the barcode prefix record to give you that answer. It's all up to you. You could enter a building name, a department, a stage, workstation, assembly line, or anything else that helps you identify the location of each scanner.

For each barcode prefix you have the following fields that will be collected for each scan. Simply enter the appropriate values, and you'll see them in the Time Log view and on reports.

  1. Employee name
  2. Project name
  3. Project task
  4. Category (for the kind of work being done)
  5. Text 1
  6. Text 2
  7. Text 3
  8. Notes

All those fields will be set into the time log status record upon each scan. You can enter anything you like into the four text fields. That means you could enter a building name, department, assembly line name, manufacturing stage, location, or any other information pertinent to your manufacturing process. Now that information is available for every scan.

Normally, the Text 1 field is used for the order number. But you can use any custom field for that.
Text 2 and 3 are best for building names, workstations, stages, or assembly line names.

Of course, in addition to the fields above, you will have a timestamp that shows the date and time of the scan.


The Time Log tab is a great resource

After scanning, always start by clicking the Time Log tab to find scans. If you see a red or yellow "X" at the top of that view, click it. That will remove any filtering and show all records. Choose View, Columns to display the Text 1, Text 2, and Text 3 fields. All the information you scanned is available in displayable columns.

Click any row in the Time Log view to edit a record.




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