Track expenses and mileage in one app.


There is more to Standard Time® than a timesheet.  There is expense  tracking!  This video describes how easy it is to enter a new expense.   You can enter mass numbers of expenses with expense templates in the timesheet, or enter single expenses one at a time.   That's actually the focus of this video.

Keeping track of expenses is an important part of professional services,  especially if you are passing expenses along to clients.  Your consultants  pay for items in the execution of jobs, and then need an organized way to  categorize and report on them.  Executives and bookkeepers need a simple  way to include them on invoices along with time entries from the timesheet.   This is the solution!

Each expense can be assigned to a job, a client, a category, and other fields.   This lets you sort and group records in reports and the on-screen views.   Once you have them sorted, grouped, and filtered, you can select rows and copy  them to Excel.

As is true with hours from the timesheet, only expense records marked as  "billable" will show up on invoices.  Most invoice templates include a  separate section for time and expenses.  You can even write custom expense  reports to customize how they show up on invoices.  A few examples exist  for your examination.

Here is an example of the full expense form.  As you can see, it has  fields for all the information you will need.  Most are optional, and all  of them are reportable in custom reports.


Expense Form Screenshot
Expense Form


Expense records can be sent to QuickBooks.  Just choose Tools,  QuickBooks, Export Expenses to send all expense records to QB.  Records  will show up in the General Ledger or Bank Register.  Just like hours, they  can be included on client invoices.

Also See: Video: Expense Templates, Video: Customizing Invoices, Video: Timesheet Integration with QuickBooks


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