Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Barcode Expenses and Inventory


In this video let’s take a look at scanning inventory items and then creating expense records from them. Now you may be used to scanning time and materials. In this case we’re going to scan the actual inventory item and then create an expense record from that. That will allow you to use those records in your time and expense reports. That’s go ahead, take a look and see how it works.

Over in Standard Time we’re going to choose tools, inventory to take a look at the relationship between inventory and expense records. You may have seen other videos where we scan inventory items and bill of materials to deduct them from inventory. In this case we’re going to create a new expense record when I scan inventory items.

Let’s choose tools, inventory. I’m going to take a look at this wood panel inventory item. I’ve got a name, a description, an option here that lets me create a new expense anytime this is scanned. This is a very simple scenario, you’ve got a list of inventory items, you want expense records created every time you scan them. Now you’re tracking time and materials and you can include these records in your time and expense reports.

A more advanced scenario would be where you would scan an expense template. That would be in addition to these inventory items. And when you scan that expense template, it would deduct from inventory. So we’re going to take a look at the quantity in stock on each of these items and they will be deducted when we scan. When they drop below the quantity to reorder then we could run a script to reorder/replenish them. That’s close this.

I wanted to take a look at Microsoft Word quickly to show you two labels that I printed out. One is “wood panel” inventory item the other is “display racks” which is an expense template. So that’s the more advanced scenario. Let’s minimize this and press F4 to open up the barcode window. I’m going to scan “wood panel.” When I do it tells me that the wood panel has been deducted from inventory and expense has been added. Let’s close this.

Click on the expenses tab and we see a new record that has been entered here. $249.91, it’s got a description of wood panel. I didn’t scan any other projects or tasks so we’ve got just a raw record that can be used with your time and expense records. That is a simple scenario for how you would scan inventory items and create expense records from them.

A more advanced scenario is where you go over to the time sheet; click on this gray dropdown and go to the expense sheet. Open up a project and look at expense templates. Expense templates let you fill out a lot more fields and when you enter quantities for those they create expense records from those templates. You can also scan them and when you do it will deduct from inventory. So the metal rack that we saw over in inventory will be deducted when I scan “display racks.” Let’s close this.

Press F4. This time I’ll scan my name first then scan display racks. We’ve got a little status telling me that I did that successfully. I’ll close this, go over to expenses. We’ve got a new record here, when I open that it’s a $179 plus some tax $193.55. Got a description of display racks, that was the name I scanned for expense template. In this case I’ve got a few other fields that are filled out from that expense template. You can fill out the entire template and that will transfer over to the expense record. You can use these records for your time and expense reports.

Two different scenarios where you can go into inventory, scan them and create new expenses from them.

See more at: www.stdtime.com 

Work Orders and Data Collection


If you’re in manufacturing, chances are your processes run on work orders.

Have you considered using a planning and data collection tool built just for manufacturing?

Standard Time® is perfect!

-          Check employee availability

-          Create custom or standard tasks for each work order

-          Collect data with barcode scanners

-          Track key performance indicators

-          Show it all on a big screen on the shop floor

Download a trial today!



Also see: Press Releases



Scan Expenses on the Shop Floor


You may already be tracking jobs on the shop floor with Standard Time®

But did you know you can also scan materials and expenses?

-          Are you using materials for products? Scan them.

-          Using inventory. Scan it too.

-          Bill of materials? Yep, scan them!

Everything you scan is recorded and ready for Key Performance Indicators, which you can bring into Excel with an Add-on.

Let’s start today!




KPI's for Work In Progress

Do you have special KPI's you want to display on the Work In Progress screen? Now you can do it, with Standard Time.

KIP's can be calculdated with special scripts, and the results displayed on the WIP screen. Consider these possibilities:

  1. Special database queries
  2. Mathematical calculations
  3. Historical statistics

Give it a try. Write a script, and display it in the Work In Progress screen on your shop floor.


Track Time For Manufacturing


Everyone knows, time is one of the most precious resources in manufacturing and engineering. You can’t get enough of it.

But what if you could get an extra one percent each day? Or five or ten percent?

Why not try the Standard Time® job tracking app, built just for engineering and manufacturing? And built to save time.

-          Locate and smash bottlenecks

-          Produce more with less

-          Reduce manufacturing costs

Download today!  www.stdtime.com/manufacturing.htm


Key Performance Indicators in Mfg


Engineering and manufacturing organizations use “Key Performance Indicators” or KPI’s to measure success.

They are calculations of productivity and effectiveness.

The time tracking app, Standard Time® can provide the raw materials for manufacturing KPI’s.

With Standard Time, you get things like:

  • Equipment up-time
  • Overall Equipment Effectiveness
  • Employee utilization
  • Work order traceability

Standard Time is a time tracking and productivity wonder.

Try a 30-day trial in your manufacturing or engineering shop today!

Download from: www.stdtime.com/manufacturing.htm

Work In Progress Android App (WIP)


I’m going to show you an application you can install onto your Android phone or tablet called Work In Progress. You probably seen over on the desktop version of Standard Time® the Work in Progress screen. So I’m going to go to the view menu, choose work in progress and up pops this screen that shows you the status of jobs, hours that you have worked, percent complete, employee status and whether the timer is runner for that job. You can put this on a big 75” monitor, hang it out on the shop floor so that every employee can see it. But it turns out there is also an application down on the Android that you can use on your phone or tablet.

We’re looking at a tablet here. I’ve got a little $50 RCA Voyager tablet. It’s basically looking at the same information. We’ve got the work in progress screen, very similar to what you saw before. You have a list of jobs, last activity, number of hours; and these columns are configurable just like on the desktop. Go back and we can look at employee status. You see the list of employees, the last time they worked on something, the job they worked on, shown there in the notes.

You have synchronization so you can pull down all the data from Standard Time, same data that you saw over there. Then you have settings. So let’s go ahead and look at the settings. There’s four sections here, general, notifications, data and sync and work in progress.

I’m going to tap on general for now; you basically got copy right, legal, contact information, nothing big there.

In notifications, this will pop up notifications for certain things that you’ve selected, you can look at employee timers not running for a certain amount of hours. Employee timers that exceed a certain number of hours and then project percentages that exceed a certain percentage. You can make choices there. Then this will pop up those notifications right there on your android phone or tablet.

Let’s look at data and sync. You have sync frequency; for how often you want to pull down data. The last synchronization, the number of time logs you want to pull down so that you can see more context. Of course you have your user name password and then the URL you’re synchronizing with. Whether that’s with web addition or windows addition, you can put the URL in there.

Let’s go into work in progress, you can see what designates a job; whether that is projects, tasks, work orders and some text fields. You can also configure the columns liked we’ve talked about before where you set which columns you want to display.

Basically you can go into these screens and see the status of jobs and see the columns you’ve selected. Down at the bottom here you also have some choices if you want to look at the employee status, very similar looking at the status from that home page. Then you’ve got your time logs, these are the raw time logs that you may want to take a look at; these are all synchronized, pulled down from Standard Time. You’ve got in this case 180 days’ worth, you can pull down as many as you like. That’s a synchronization choice.

Let’s go back and out and pull down here and looks like we have one notification, got some employees whose timers are not running right now. Let’s tap on that, it’s going to pull up a short list. It shows these are the people that don’t have the timer running right now. You can ask them what’s going on, maybe they are on break, maybe they are on lunch. You’ve got things like that that you can look into.

There’s you’re home page. That’s the Work in Progress application. I encourage not only to use it on the desktop but also on a tablet or right on your phone; get notifications and do regular synchronizations during business hours and be able to get the information right on your phone. Hope you like it!

See more at: http://www.stdtime.com

Billing Rates From Barcodes


Here’s a fun fact:

Every time employees scan project barcodes in Standard Time® billing rates are automatically assigned.

Billing rates for Buzz may be completely different than Britney’s.

Now when you bill clients for custom work orders, every segment of time has the correct rates. You instantly see:

  • Who worked on each job
  • Billable amounts
  • The total invoice amount

Try Standard Time for scanning bespoke and custom jobs.

Get it at stdtime.com/manufacturing.htm

Task Linking for Engineering


If you’re operating an engineering or manufacturing shop, you may already be using Standard Time® for task management and tracking.

But did you know Standard Time also has task dependencies?

A task dependency is when one task must be completed before another starts. The two are linked. So it’s sometimes called “Task Linking”.

Very handy for project planning.

Consider using task linking in Standard Time to manage your next project!

Download right now from stdtime.com

Employee Project Status


Look out over your manufacturing shop floor. What do you see?

It’s a beehive of employee activity.

But what are they all doing?

  • What jobs are they working on right now?
  • Which tasks?
  • And for what customers?

That’s easy to see with the Standard Time® “Employee Status” screen. Just look up on the “big screen” and see:

  • Names
  • Projects
  • Hours
  • And recent activity

Now you’re twice as efficient!

Get Standard Time from stdtime.com/manufacturing.htm today!


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