Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Define Project Resource


Meet Kat

Ace Program Manager

And Standard Time® Adventurer

Ask Kat

Define Project Resource:

                Arriving at work

                And finding that you’re

                Assigned to

                Fourteen new projects

In Standard Time, that means

                Project assignments

                By skill

                And employee availability

Kat wants to know

                Could you please just check

                The availability chart

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=9Pwo9kZR-8U

Define PTO Accrual


Meet Zach

The educator of project geeks

And Standard Time® lumberjack

Ask Zach

Define PTO Accruals:

                Hours added to paid time off

                Which you use

                The minute they are


In Standard Time, that means

                PTO rules and automatic accruals

                Vacation tracking

                Reports for HR

Zach wants to know


                Has your HR manager seen

anything like

Standard Time?


Watch the video: https://www.youtube.com/watch?v=DQy0RXHjX2k

Start a timer with RFID Tag Reader


I’m going to show how to start and stop a timer in Standard Time® with an RFID tag reader. You’re basically taking one of these RFID proximity cards, waving it in front of the reader to start the timer and then again to stop the timer. You can use this for employee time and attendance, punch-in punch-out, manufacturing, shop floor, anytime where you need to start and stop a timer with an RFID tag reader. You probably know that Standard Time receives input from barcodes, mag card readers, other devices. This card has no magnetic strip. This proximity card works by receiving radio frequency energy from the reader, there’s a transponder chip inside here. When it gets close enough it powers up the chip, transmits the ID into the reader and then into the software.

Let’s switch over to Standard Time to see how to configure the software to start and stop a timer with an RFID tag reader.

We’re going to click on the Timerlog tab first, you see these six tabs along the top. Click timelog and press the F4 key and you’ll notice the barcode window comes up. Don’t worry about that, this window is also intended for multiple devices including barcode, mag card readers, RFID and other devices. Then click the barcode prefixes button, plus symbol, you can then wave the proximity card or tag over the reader and that will read the ID into the name field. You can give it a description if you like but you definitely have to fill in the fields below. We have it give it a user and then we either have to give it a project and category or a task. Let’s pick a task and that automatically fills in the project. Click OK. Now you can wave the RFID tag over the reader and that starts the timer. You see the listing here with the user name, the project that’s currently running, there’s a task running and this is when the timer started. This listing will stay here for about 60 seconds and then it will drop off the list. During that 60 seconds, if the RFID tag is waved over the reader nothing will happen. The timer continues to run and you can see a record in the back ground in the timelog indicating that the timer has started. This timer will run, the user is off doing their work and when they come back they would scan again to stop the timer. So you scan once to start, scan again to stop.

I’ve stopped the timer on that previous scan and added some additional RFID tags. Let’s click the barcode prefixes button and you can see some of these other ID’s that I have added. As I click through these you see different users and projects. You must choose a user and a project and category or a task. Some of these you see project and category and others you see a project and task. Without these fields the timer cannot start. Let’s click OK and I’ll scan some of those. See them show up on the list and now three different timers are running for three different users. Which you see in the timelog, you see the project, you see the user, category and tasks. Multiple timers can run, one for each user. And users are typically assigned to a proximity card or tag so they would walk up, scan to start. Do their work and scan again to stop. That’s all there is to it, hope it works for you!

Watch the video: https://www.youtube.com/watch?v=mGWRi4nVZ10

Define Project Management Triangle


Meet Kat

Project manager

And Standard Time® Powerhouse

Ask Kat

Define Project Triangle:

                Time, cost, and scope

                All competing for space

                In your project manager’s

                Crowded brain

In Standard Time, that means

                Nice graphs

                And hard facts

                Illustrating the health of your projects

Kat wants to know

                Ever seen a graph of

                Project triangles

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=bcb4a216I_k

Define Timesheet


Meet Zach

The educator of project geeks

And Standard Time® big guy

Ask Zack

Define Timesheet:

                Page with projects

                And days of the week

                That employees hate

                And pitch into recycling bins on Fridays

In Standard Time, that means

                A different approach to project timesheets

                Email reminders on Monday

Zach wants to know


                Do you love

Standard Time?


Watch the video: https://www.youtube.com/watch?v=orjdpLOvbrQ


Define Project Milestone


Meet Kat

A fellow Gantthead

And Standard Time® cover girl

Ask Kat

Define Project Milestone:

                A date which you dread

                For months and months

                Until it passes

                without notice

In Standard Time, that means

                Task linking

                Email notifications

                A new way of project tracking

Kat wants to know

                Are you tracking

                Project tasks?

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=KCfUrQmrvnM

Define Project Tracker


Meet Zach

The educator of project geeks

And bonus round user of Standard Time®

Ask Zack

Define Project Tracker:

                Time tracking app

                Where projects do not

                Wreck your company and leave you

                Jobless and destitute

In Standard Time, that means

                Assigning projects, phases, and tasks

                Resource allocation

                Employee timesheets with projects and tasks

Zach wants to know



Standard Time?


Watch the video: https://www.youtube.com/watch?v=Hc8PQa5ck28

Start Timer with Mag Card Readers


This video is about how to use a mag card reader to start and stop a timer in Standard Time®. Taking a card like this, swiping once to start the timer, swiping again later to stop the timer. This is not about how to connect one of these to your computer, you’ll have to do that. I’ve got three cards here that I’ve programmed. You can pick these blank cards on the web, program them yourself or use any existing employee badge or card. Any format works but I recommend not using credit cards. Because they will have the credit card number and expiration date imbedded in them. This is used for employee time and attendance; punch in punch out, clock in clock out, assembly line-manufacturing. Any time you need to take a card like this swipe once to start the timer swipe again to stop the timer. Let’s go ahead and configure Standard Time to accept mag card reader input.

Consider starting with Microsoft Word. You can scan each of your cards and see the internal encoding on those cards. You will see that each one starts with a percent symbol and ends with a question mark. But you should be able to pick out the actual employee names within these records. And that’s all we really need; any employee badge or card will work, again don’t use credit cards. Let’s switch over to Standard Time and see how to configure it to accept these cards.

First thing we’ll do in Standard Time is click the TimeLog tab and press the F4 key to open up the barcode window. The first thing you’re probably asking is wait barcode, no I’m using mag card reader. Well, bear with me everything will make sense here in a minute. Let’s start by clicking the barcode prefixes button and then go to the Tools menu and choose New Barcode Prefix. Over here in the name field we will paste in the employee name you saw from Word. You can then go down here and choose the actual Standard Time user that will map to this card. The next thing you’ll need to do is either choose a project and a category or a task. This is default information that we need to start the timer. So I’ve chosen a project, I choose a task. Now I set up everything I need to do so that Standard Time will automatically start the timer when I swipe this card. Click OK, grab a card and swipe. The timer has started, you can see that over in the TimeLog tab and you also see it listed here. This listing will stay for about 60 seconds. If the user swipes multiple times it’s OK the timer will remain running and after 60 seconds you’ll see this listing go away. Presumably the user is off doing their work, they come back, they swipe again and that will stop the timer. This is intended to start the timer and stop the timer for each swipe.

Enough time has elapsed to allow that last swipe to drop off the list. During that time I went into the barcode prefixes window and set up the other cards. You can see that I took the text that I got from Word and assigned a user, a project, task and some cases a category. It’s very important you do that; you have to associate this card with a Standard Time user. You also have to tell it which project and task or category to use to start the timer. If you don’t provide that information then Standard Time cannot start the timer. Now that I’ve got these set up I can click OK and swipe. You can see that the timer has started. You look back in the TimeLog you see the records there and you see these in the list. They remain for about 60 seconds even though the timer remains running. So the user or employee can go off, do their work and come back later and swipe again to stop the timer. Swipe once to start, that will use the project and tasks that you’ve chosen. And you come back later and swipe it again to stop. Hope that helps.

Watch the video: https://www.youtube.com/watch?v=G8lJ-JIkM5g

Track Time with Multiple Barcode Scanners on a Computer

Using Standard Time® for manufacturing time tracking? Now you can connect multiple barcode scanners to a single computer. Go ahead and connect twenty barcode scanners to a PC and use them to track manufacturing, packaging, and shipping time. All those hours go into a single database where you can instantly see who is scanning, and how much time they have spent today, this week, or this month.

You'll instantly see:

  1. Who has their timer running right now
  2. How much time they have worked today
  3. How much time they have worked this week
  4. How long each product takes to manufacture
  5. Where all your manufacturing time is going

Watch the video to learn more about multiple barcode scanners on a single computer.



This video is about using multiple barcode scanners to connect to a single PC and track time within Standard Time®; for manufacturing or other office purposes. It’s not about how to connect a barcode scanner to a PC. You will have to have these connected if you want to track time in Standard Time for multiple users on a single PC. So consider this more of an advanced video that discusses the configuration of Standard Time and time tracking there. Let’s get started.

I have switched back to my screen and I have the TimeLog tab selected. Go ahead and press F4 to bring up the barcode window. You’re probably used to barcode scanning where you would scan things like the category, user name, project, the timer starts you look back in the time log tab and you can see that record. Then scan stop to stop the timer, you can see the timer is no longer running. When you use multiple barcode scanners for a single PC things are a little different. In this case you have to program into each scanner a prefix. A prefix is a series of characters that you program in that are sent from the scanner every time you scan. Let’s click the barcode prefixes button and you can see that I have set up three guns and I have programmed the prefixes into those guns. Mygun1, mygun2, mygun3; you can choose any text you’d like I just happened to choose those but you need to have unique text. So that the software knows which scanner is scanning at any given time. When they scan text they will emit this series of characters every time. Every time you scan you will get the prefix that comes out. You’ve probably noticed that down below that there are some defaults that you can select. Whenever this prefix is scanned these defaults will be chosen. Let’s say you have a gun that’s associated with a certain user only; you don’t want to have to scan that user because this gun is always for that user. Go ahead and select a user, same thing with project. If this gun is associated with a certain project you can program that in. Same with tasks or categories, all these prefixes can be set up with default values. In this case we have a gun that is set up with not enough default values to start the timer. We would have to wait for more information from the user. Let’s click OK and go over, scan some text and see what happens.

I’ve scanned, you saw the prefix and the text go into the window up here. And in this case I scanned a user named Dan, it’s waiting for some more information. I’m going to scan some more information with gun1; in this case the timer actually started because it had all the default information it needed. I’m going to scan with a different gun, you see that in the list, you also see that the timer started for that one too. For gun3 it’s still waiting for some information, let’s give it a category, then a project; now the timer has started. That is a way for you to set up prefixes that would be associated with scanners and be able to use multiple scanners on single PC. There is one thing to consider here, the end users should probably see or have line of sight to the video monitor that they are working from.


Watch this video: How to start a timer with a bacode scanner, Part 2: Barcode scanning for manufacturing, Part 3: Barcode TimersStart and timer with an RFID tag readerStart a timer with a mag card reader


Watch the video: https://www.youtube.com/watch?v=dR1qf1tRA5Q

Define Consultant, Freelancer, Contractor


Meet Zach

The educator of project geeks

And Standard Time® boss

Ask Zach

Define Consultant:

                Superhuman genius

Who trades intergalactic secrets

For coffee and snacks

And money

In Standard Time, that means

                Managing projects and tasks

                Checking project billing rates

                Invoicing clients

Zach wants to know


Which client invoicing feature

In Standard Time

Do you use the most?


Watch the video: https://www.youtube.com/watch?v=3T52cI8KdQk


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