Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Sync Microsoft Project Costs with Timesheet


From http://www.stdtime.com Learn how to bring Microsoft Project costs down to your timesheet in Standard Time. There are other videos that describe sending actuals up to MS Project, but this video focuses on costs only. MS Project has three types of resources. Work, Material, and Cost. Work resources and normally human resources that charge a certain amount per hour. But they could be machines that are rented for an hourly rate.

Material resources are objects used on the job. Examples might be nails, bricks, computer cables, pens and pencils. Material resources have a cost per object. The video describes a bucket of nails with a cost for each bucket.

Cost resource just have a purchase cost. You are buying something for the project, and that becomes an expense that must be added to the cost of the project. The video describes buying a hammer for roofing.

All these resource costs come down into Standard Time during synchronization. You’ll see them in the project task view, and optionally in the employee timesheet. Only administrators will see these costs. Normal employees, who normally only enter time into timesheets will not.

Each resource will be shown in ST as an assignment. In other words, you’ll see hammers, nails, and roofing assigned to tasks in ST. That helps understand the use of non-human resources on a project.

Even if you’re not using Standard Time, this video will still help inform you about resources and how they are used on projects to calculate costs.

The video helps answer the questions: How do resources work in MS Project, What types of resources are in MS Project, What are non-human resources in MS Project. How do material resources work in MS Project. What are “Cost” resources in MS Project?

See more at: http://www.stdtime.com

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Strategies for serial numbers when barcoding


From http://www.stdtime.com This video answers the question of what to do with product serial numbers when barcoding in Standard Time. You have serial numbers on the products you are manufacturing. They are pre-printed, and permanently stuck onto each unit. Now what do you need to do to start barcoding them? What needs to be set up in Standard Time to use them?

The answer depends on how long you’ll need the barcode labels for time tracking. If you’ll use them for a long time, you should create a project in ST. But if you’ll only use them for hours or days, then consider creating tasks instead.

After you have created projects and tasks to represent the serial numbers, you can begin scanning in ST. Just press the F4 key to open the barcode scanning window. Scan your label and ST will recognize it.

Automatic Microsoft Project Sync with Timesheet


This little program can synchronize your MS Project files with your timesheet without a single click. It is completely automated. No pop-ups, not nags, no user input. It just runs in the background and syncs. What gets sync'd? MS Project tasks come down from MSP and go into the Standard Time database. Employee actual work goes up to the Microsoft Project Task Usage View.

Define Gantt Chart


Meet Baily

Self-Avowed Project Geek

Geeked out on Standard Time®

Ask Baily

Define Gantt Chart:

                Our project tasks in all their

                Graphical splendor

                For everyone to ignore

                But me

In Standard Time, that means

                Task bars and task links

                Milestones and summaries

                Graphically displayed in a Gantt chart

Baily tests your geeky knowledge,

                What color are

Late tasks

In Standard Time?


How to use MSP Add-in to Sync Time

Follow the steps below to use a Microsoft Project add-in to sync with Standard Time®.

The MSP add-in will connect to the Standard Time database and create project tasks that match the MSP project. After matching up all the project tasks, it will send any timesheet hours to MSP. This completes a bidirectional sync between Microsoft Project and ST.

The MSP add-in is a special download. Contact the Scoutwest support department for download instructions. Once downloaded, you'll run a small setup program to install the add-in into MSP.

Watch the video and comment on YouTube. We'd love to hear what you think!




Define PMO Office, Project Management Office


Meet Baily

Project Manager

And Standard Time® admin

Ask Baily

Define PMO:

                The Office of

                Project Maniacs

                That schedule your

                Weekly meltdown

In Standard Time, that means

                Project schedules and Gantt charts

                Task linking and assignments

                Employee timesheets

Baily wants to know,

                Who managers your

Crazy projects

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=bCKOmFqayvs


Barcode Labels Report


Print barcode labels using a special report in ST. The report first asks you to choose a project. After choosing the project, you will get a page with barcode labels for that project.

The project name label is displayed at the top, followed by task names below it. The labels for *STOP* and *CLEAR* are printed at the bottom.

Employees begin by scanning their username. Then they scan the project name and a task. The timer will start. After completing the job, scan *STOP* to stop the timer.

Time logs contain the timestamps for the beginning and end of the job.



Print Barcode Labels From MS Word

It is possible to print barcode labels from MS Word. Watch the tutorial below to learn how.

Those labels can then be used to track time in ST. Just scan an employee name, a project name, and a task. The timer will start. Now go perform your task. When finished scan *STOP* to stop the timer.

All these barcode labels can be printed with MS Word. You can lay out a work order with the labels in the corner or bottom. Hand the work order to operators, and they can easily track hours for the job.




Watch the video: https://www.youtube.com/watch?v=878_A1Nbn8E

RFID Time Tracking

Here's a quick overview of the various RFID tags you can use for manufacturing time tracking. Watch the video and let us know how this works for you.



Start and stop a timer with RFID tags on ever product that goes down the assembly line. This video shows you the many different RFID tags that are manufactured for inventory and assembly time tracking.  Just stick one on each box and track its time in the shop.




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