Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Define Consulting Utilization Rate


Meet Baily

Startup CEO

And sooooo into Standard Time®

Ask Baily

Define Consulting Utilization Rate:

                When you schedule

                Consultants 40 hours

                And only get

                About 90

In Standard Time, that means

                Utilization reports for every month

                Effective billing rates report

                Billing rates for every project

Baily says,

                If you want a gig with my startup

You gotta learn

Standard Time


Watch the video: https://www.youtube.com/watch?v=JlW5FgDl-J4



Define Comp Time, and Time Off in Lieu


Meet Jax

Manager Trainee

And Standard Time® Expert

Ask Jax

Define Comp Time:

                Those extra hours you earn

                By working overtime

                That you spend

                Coding till midnight

In Standard Time, that means

                Earn compensatory hours

                Submit PTO requests

                Track vacation hours

Jax wants to know

                Got any comp time

Due next week

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=r6EAoOJC_oU

Define Invoice Milestone


Meet Jax

Part-time Consultant

And uses Standard Time®

Ask Jax

Define Invoice Milestone:

                That time in every project

                When we all get rich

                For a day

                And the client loves us  J

In Standard Time, that means

                Fixed-bid contracts

                Project milestone billing

                Emails for upcoming milestones

Jax wants to know

                What’s your next

Project billable milestone

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=j_nv2mEZAVc

Define Task Finish Date


Meet Jax

Web Developer

And jazzed up on Standard Time®

Ask Jax

Define Task Finish Date:

                That critical must-meet date

                On every task

                That everyone ignores

                But the project manager

In Standard Time, that means

                Finish-to-Start linking

                Task warnings and shutoffs

                Notifications to keep things tight

Jax wants to know

                How do you compute

Task finish dates

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=JYmxndplh_o

Define Finish To Start Link


Meet Kat

Project Scheduler

And Huge Standard Time® Promoter

Ask Kat

Define Finish To Start Link:

                When one task cannot start

                Until another task

                Is eight weeks


In Standard Time, that means

                Accurate project schedules

                With Gantt charts

                And link relationships

Kat wants to know

                Have you ever delivered

On time

Without Standard Time?


Watch the video: https://www.youtube.com/watch?v=OXUpZ9Yd-4s



Define Project Portfolio


Meet Jax

Software Engineer

And Standard Time® CTO Trainee

Ask Jax

Define Project Portfolio:

                My collection of

                The worst projects

                To ever go up against


In Standard Time, that means

                Revenue charts, by project portfolio

                Resource allocation, by portfolio

                And actual work reports

Jax wants to know

                Which of your project portfolios

Performs the best

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=jJk-xkarpvk


Define Resource Allocation


Meet Kat

PMP Guru

And Biggest Standard Time® User

Ask Kat

Define Resource Allocation:

                When you’re assigned

                To more tasks

                Than you lose in

                Brain cells every day

In Standard Time, that means

                Red bars are bad

                Find another resource

                With skills and availability

Kat wants to know

                Ever work a ninety hour


Without Standard Time?


Watch the video: https://www.youtube.com/watch?v=XfauJTdkcKU

Define Project Resource


Meet Kat

Ace Program Manager

And Standard Time® Adventurer

Ask Kat

Define Project Resource:

                Arriving at work

                And finding that you’re

                Assigned to

                Fourteen new projects

In Standard Time, that means

                Project assignments

                By skill

                And employee availability

Kat wants to know

                Could you please just check

                The availability chart

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=9Pwo9kZR-8U

Define PTO Accrual


Meet Zach

The educator of project geeks

And Standard Time® lumberjack

Ask Zach

Define PTO Accruals:

                Hours added to paid time off

                Which you use

                The minute they are


In Standard Time, that means

                PTO rules and automatic accruals

                Vacation tracking

                Reports for HR

Zach wants to know


                Has your HR manager seen

anything like

Standard Time?


Watch the video: https://www.youtube.com/watch?v=DQy0RXHjX2k

Start a timer with RFID Tag Reader


I’m going to show how to start and stop a timer in Standard Time® with an RFID tag reader. You’re basically taking one of these RFID proximity cards, waving it in front of the reader to start the timer and then again to stop the timer. You can use this for employee time and attendance, punch-in punch-out, manufacturing, shop floor, anytime where you need to start and stop a timer with an RFID tag reader. You probably know that Standard Time receives input from barcodes, mag card readers, other devices. This card has no magnetic strip. This proximity card works by receiving radio frequency energy from the reader, there’s a transponder chip inside here. When it gets close enough it powers up the chip, transmits the ID into the reader and then into the software.

Let’s switch over to Standard Time to see how to configure the software to start and stop a timer with an RFID tag reader.

We’re going to click on the Timerlog tab first, you see these six tabs along the top. Click timelog and press the F4 key and you’ll notice the barcode window comes up. Don’t worry about that, this window is also intended for multiple devices including barcode, mag card readers, RFID and other devices. Then click the barcode prefixes button, plus symbol, you can then wave the proximity card or tag over the reader and that will read the ID into the name field. You can give it a description if you like but you definitely have to fill in the fields below. We have it give it a user and then we either have to give it a project and category or a task. Let’s pick a task and that automatically fills in the project. Click OK. Now you can wave the RFID tag over the reader and that starts the timer. You see the listing here with the user name, the project that’s currently running, there’s a task running and this is when the timer started. This listing will stay here for about 60 seconds and then it will drop off the list. During that 60 seconds, if the RFID tag is waved over the reader nothing will happen. The timer continues to run and you can see a record in the back ground in the timelog indicating that the timer has started. This timer will run, the user is off doing their work and when they come back they would scan again to stop the timer. So you scan once to start, scan again to stop.

I’ve stopped the timer on that previous scan and added some additional RFID tags. Let’s click the barcode prefixes button and you can see some of these other ID’s that I have added. As I click through these you see different users and projects. You must choose a user and a project and category or a task. Some of these you see project and category and others you see a project and task. Without these fields the timer cannot start. Let’s click OK and I’ll scan some of those. See them show up on the list and now three different timers are running for three different users. Which you see in the timelog, you see the project, you see the user, category and tasks. Multiple timers can run, one for each user. And users are typically assigned to a proximity card or tag so they would walk up, scan to start. Do their work and scan again to stop. That’s all there is to it, hope it works for you!

Watch the video: https://www.youtube.com/watch?v=mGWRi4nVZ10


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