Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Barcoding Time and Materials for Manufacturing


Learn how to scan both time and materials for manufacturing, shop floor, and employee jobs. This allows you to document the materials and supplies you use on each job with a barcode scanner. Just scan the materials and supplies you use on each job, and you will see a list of expenses that represent these items. Reports will include both time and expenses for a job. Now you have an accurate report of all the supplies, parts, materials, and items used on jobs. You are no longer guessing at your time and materials. You are getting the actual numbers from employees on the shop floor doing the actual jobs.

Don't guess... scan it and know.

Track Materials & Costs in MS Project


How to sync and update materials in MS Project. After a sync with MSP, you will see materials and costs in your timesheet. Update them in Standard Time®, and your changes will be sent back up to MS Project.

End users can update materials, and send those changes back to MSP where the project manager sees them. This let's the actual employees doing the work have input into project schedules and materials that project managers have set up for them.

Without this end-user input, project schedules go stale, and no longer represent the actual conditions on the ground. Attempting to update materials and costs verbally almost never works. Employees forget to communicate their updates. But this synchronization technique never fails to update MSP.

Barcoding with Walmart Nextbook for Manufacturing

Watch this video for an inexpensive way to get started with barcoding. For about $200 you can put a Walmart Nextbook on the shop floor. Connect a barcode scanner to it and you have a self-contained barcode station.


If you need an inexpensive barcode station for manufacturing or shop floor for employee jobs, consider using a Walmart Nextbook. The Nextbook is a simple tablet that connects to your network wirelessly over Wi-Fi. That means your barcode scans are sent to a server the moment they occur. You'll see information immediately, in real-time.

You will collect timestamps for each employee, for each job, for each kind of work, each product, each box, and each stage of the manufacturing and assembly operation. You will know exactly how long employees are on the job, and how long each job takes. You'll know exactly how much time goes into each product.

Stop guessing. Find out exactly how long things actually take. Then use that information to shave off a small layer of inefficiency. Layer after layer gets you to an efficiency you may have never seen before.

Connect a wireless barcode scanner to a Walmart Nextbook for an inexpensive barcode station. You can get started for $200.

Get More Value From Your Timesheet

Here are some tips to get more from your timesheet. It's not just for employee hours and client billing. There is so much more you can collect.


See the video below.



Tasks can double the value you're getting from your timesheet because of the information they collect. Things like "actual work," costs, and percent complete are free. There's nothing you need to do to get this information. That means you get task warnings when percentages are exceeded. And, you get email notifications when project hours and costs are exceeded. All this comes from your timesheet. Watch this video to learn how to get more from your timesheet, and learn what information timesheets collect.

Project managers like this information because it is not a guess. It is the actual work and actual costs their projects are incurring. You don't have to wonder which projects are profitable and which are under-performing. You don't have to guess how much projects are costing. That information is collected automatically from the timesheet.

Executives like this information because they know that their strategic efforts are paying off. Costs are under control. Projects will be delivered on time. Customers are happy.

Employees like this because they don't have to manage anything. There's nothing to babysit. Just enter hours and go on with the job. The project management is automatic.

Sync Microsoft Project Costs with Timesheet


From http://www.stdtime.com Learn how to bring Microsoft Project costs down to your timesheet in Standard Time. There are other videos that describe sending actuals up to MS Project, but this video focuses on costs only. MS Project has three types of resources. Work, Material, and Cost. Work resources and normally human resources that charge a certain amount per hour. But they could be machines that are rented for an hourly rate.

Material resources are objects used on the job. Examples might be nails, bricks, computer cables, pens and pencils. Material resources have a cost per object. The video describes a bucket of nails with a cost for each bucket.

Cost resource just have a purchase cost. You are buying something for the project, and that becomes an expense that must be added to the cost of the project. The video describes buying a hammer for roofing.

All these resource costs come down into Standard Time during synchronization. You’ll see them in the project task view, and optionally in the employee timesheet. Only administrators will see these costs. Normal employees, who normally only enter time into timesheets will not.

Each resource will be shown in ST as an assignment. In other words, you’ll see hammers, nails, and roofing assigned to tasks in ST. That helps understand the use of non-human resources on a project.

Even if you’re not using Standard Time, this video will still help inform you about resources and how they are used on projects to calculate costs.

The video helps answer the questions: How do resources work in MS Project, What types of resources are in MS Project, What are non-human resources in MS Project. How do material resources work in MS Project. What are “Cost” resources in MS Project?

See more at: http://www.stdtime.com

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Strategies for serial numbers when barcoding


From http://www.stdtime.com This video answers the question of what to do with product serial numbers when barcoding in Standard Time. You have serial numbers on the products you are manufacturing. They are pre-printed, and permanently stuck onto each unit. Now what do you need to do to start barcoding them? What needs to be set up in Standard Time to use them?

The answer depends on how long you’ll need the barcode labels for time tracking. If you’ll use them for a long time, you should create a project in ST. But if you’ll only use them for hours or days, then consider creating tasks instead.

After you have created projects and tasks to represent the serial numbers, you can begin scanning in ST. Just press the F4 key to open the barcode scanning window. Scan your label and ST will recognize it.

Automatic Microsoft Project Sync with Timesheet


This little program can synchronize your MS Project files with your timesheet without a single click. It is completely automated. No pop-ups, not nags, no user input. It just runs in the background and syncs. What gets sync'd? MS Project tasks come down from MSP and go into the Standard Time database. Employee actual work goes up to the Microsoft Project Task Usage View.

Define Gantt Chart


Meet Baily

Self-Avowed Project Geek

Geeked out on Standard Time®

Ask Baily

Define Gantt Chart:

                Our project tasks in all their

                Graphical splendor

                For everyone to ignore

                But me

In Standard Time, that means

                Task bars and task links

                Milestones and summaries

                Graphically displayed in a Gantt chart

Baily tests your geeky knowledge,

                What color are

Late tasks

In Standard Time?


How to use MSP Add-in to Sync Time

Follow the steps below to use a Microsoft Project add-in to sync with Standard Time®.

The MSP add-in will connect to the Standard Time database and create project tasks that match the MSP project. After matching up all the project tasks, it will send any timesheet hours to MSP. This completes a bidirectional sync between Microsoft Project and ST.

The MSP add-in is a special download. Contact the Scoutwest support department for download instructions. Once downloaded, you'll run a small setup program to install the add-in into MSP.

Watch the video and comment on YouTube. We'd love to hear what you think!




Define PMO Office, Project Management Office


Meet Baily

Project Manager

And Standard Time® admin

Ask Baily

Define PMO:

                The Office of

                Project Maniacs

                That schedule your

                Weekly meltdown

In Standard Time, that means

                Project schedules and Gantt charts

                Task linking and assignments

                Employee timesheets

Baily wants to know,

                Who managers your

Crazy projects

In Standard Time?


Watch the video: https://www.youtube.com/watch?v=bCKOmFqayvs



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