MS Project has three different types of resources. It's not just people and the time they work. Costs associated with materials and other expenses impact the schedule.
Watch this video to learn more about MS Project resources and how they can be synchronized with your timesheet.
We're going to bring in some Microsoft Project costs into your timesheet.
You might be doing a little double take right now saying 'wait a minute, timesheet, costs don't you mean to say time?' Well, in this case we're going to be looking at MSP costs and how they come down into Standard Time® in synchronization. I want to let you know that MSP integration or synchronization is not required for Standard Time.
You can have native projects in Standard Time that perform these cost analysis all on its own; you don't need MSP for that. But if you're computing those costs based on human resources or material resources, cost resources in MSP. You can bring those costs down into Standard Time and see them. Let's go ahead and take a look at this tool right now.
So I've opened up MSP and I have a very small project here that includes some costs that will be synchronized with Standard Time.
I wanted to go through the project, show you where these task costs are derived and then show you how they come down to Standard Time in synchronization. First thing we have here, again it's a very small project with two tasks and one human resource. You can see some other resources here assigned to these tasks.
The first thing I want to do is create a new window. You've got your tasks here and then down below you've got your resources. On the first task Buzz is going to put roofing on a shed; he can do that in one hour. He charges $25 an hour to do that.
He's going to need a hammer at $10, he's going to need one bucket of nails at $1 and he's going to need two rolls of roofing at $5. That totals up to $46. The second tasks he's going to roof the entire house and that will take 10 hours. Again Buzz is assigned as the human resource at $25 an hour x 10 hours.
He already purchased the hammer so there's no cost there but has 4 buckets of nails at $1 apiece. And 10 rolls of roofing at $5 apiece. That totals up $304 and then the total job is $350.
I wanted you first of all to see these tasks, the costs that are involved. It turns out that MSP has three different types of resources. There is a work resource, the human resources.
There are materials and there are costs. Each of those combine into the final cost you see here in the project. I wanted you to see that all of those costs come down to Standard Time during the synchronization. This video is not about sending and receiving time, actual hours, work so on, so forth. This is about cost. We have other videos that show the time being transferred, you should look those up.
Let's go ahead and perform a synchronization. And we'll see those costs come down to Standard Time. First of all click on the project tab, you can see a new button over on the right hand side for Standard Time synchronization. I'm going to click that to perform a sync with Standard Time.
First thing I'm going to do is create a project in Standard Time. This comes up by default with the name of my project; I'm going to name this 82009.
I'm going to create a new project for that and click OK. What you see here is that there are some resouces that are used on this project that are not in Standard Time now. Sometimes those are human resouces, others are material or cost resouces. I'm going to add those because I want to see those assignments in Standard Time.
Click yes and the synchronization is done.
Now I can switch over to Standard Time and see the effect. The first thing we see is a new project in the timesheet. And you can put some hours into the employee timesheet and send those back to project. But that is not the purpose of this video, we're looking at costs.
Let's switch over to the project task view and have a similar view you saw over in MSP. Here you see the tasks and again you're seeing the durations that came from MSP, the client rate for each of these tasks, $25 for Buzz. The costs that came down from MSP. And then we also broke out the material costs. You do also see the resouces that are assigned to each one of these tasks. Buzz, hammer, nails, roofing.
I'll switch back to MSP, you can look down and see how these costs are set up in project as resouces. Either work, material or cost, assigned to tasks and then they impact the project from a cost persective.
And then back to Standard Time when you sync you'll be able to see those same costs down in Standard Time. Don't worry, only the administrators will see that. That should give you a little idea of how Standard Time handles the cost fields in MSP.