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Deltek GCS Premier Support

Standard Time® supports Deltek GCS Premier with a specially formulated export identical to the GCS Timesheet Processor.  It is the same format as files produced by the Deltek Weekly Timesheet.  The file format is copyrighted by Deltek, so we will not reproduce it here.  If you are spending three times what you feel you should spend for the Deltek Timesheet, and not getting anything other than a data entry grid for your money, consider using our product.  (See more about this below.)  In addition to the timesheet, you get project management, expense tracking, client billing, PTO tracking, and custom reporting.  That's a lot more than just a timesheet -- and it's battle-tested by an industry of consulting firms just like yours.

DCAA Compliance

Most users of Deltek are government contractors, and therefore must comply with DCAA regulations.  We supports DCAA compliance in several ways.  Click here to see details.  One of the biggest issues for DCAA is proper documentation.  The second is proper process.  Contractors are expected to follow recommended guidelines for entering timesheet hours, signing timesheets, and timesheet approvals.  The tool can be set up to force employees to enter notes for every change they make to timesheet entries.  This enforces the rules so you don't have to.  And as you know... don't follow the rules, and things could go hard for you during an audit.  Here are some tips on avoiding a DCAA audit.

Correction Records

Our timesheet supports Deltek correction records by storing a copy of corrected records in its database.  Any time an employee changes a time record, a complete copy is stored for audit and Deltek correction record purposes.  Simply enter a special code into the "Special Features" field in the user profile to cause the program to store correction records for Deltek.

Correction records are Deltek's way of backing out changes to a previous timesheet.  For instance, if you charged 8 hours to a project code last month, but realized that was wrong after importing it to Deltek, you could delete that 8 hours and charge the time to a different code.  The program would export a correction record for the first 8 hours and export another record for the new hours.  Deltek correction records are available in custom reports

Reduce Licensing Fees

The Deltek Timesheet licensing fees can be slashed by employing our offering.  You'll experience a richer and simpler interface, plus have the ability to export your records to Deltek.  All projects and tasks assigned to each employee will show up on their timesheet.  Each time record is timestamped by that employee.  Full audit trails are available.  As we said earlier, you get much more than a Deltek compatible timesheet -- there's automated PTO accruals, task assignments, employee availability, and project management.

Project Management

Built into the product is a full project management suite for enterprise management.  This includes a hierarchy of project tasks for multiple side-by-side projects, an extensive project resource allocation facility with employee availability charts.  Tasks may be assigned to users or groups, and will show up in the built-in timesheet.  All hours entered here can be exported to Deltek.  Dashboards and reports give you the full project status.  What to see projected revenue over the next year?  Want to find employees with a certain skill that are available next month?  How about email notifications when your timesheet is late or incorrect?  Those deep features go beyond a simple timesheet.

Timesheet Approvals

Employees are required to submit their timesheets for approval.  When they do, managers receive an email notification, and can see a list of submitted timesheets.  They can approve or reject timesheets, which sends the approval up to the next level of management.  Only approved time is exported to Deltek -- no unapproved hours are exported to Deltek.

Workforce Automation

The full suite of project management, employee timesheets, management approvals, and export to Deltek represents a clean workforce automation system you can employ to meet DCAA regs and simplify your organization.  All this is necessary to compete in an ever-shrinking, ever-consolidating government contractor environment.  Be competitive!

Also see: Avoid a DCAA Audit, Deltek DCAA Page

Watch the Video
dcaacompliance

 

 

New Features in ST 2010 (V7)

(Older versions at bottom)

Download the latest version here.

 
                                                           
Feature Description Version
Component updates Updated web components to support IE8 and Firefox 3.6. 7.07
Resource Allocation Shift tasks that are scheduled to start before today to begin today.  More closely matches reality 7.06
Bug fixes Small bug fixes, plus shade column for today in timesheet 7.06
Project Revenue Chart of future revenue based on start and finish dates 7.05
Maintenance Bug fixes and polish 7.04
Skills Comma-separated fields indicate the skills for each user, and the skills required to complete each task. 7.03
Holiday time off Option to not use holidays when calculating time off 7.03
Pay Type Pay types: Regular, Overtime 1.5x, Overtime 2x 7.03
Overtime Display overtime in timesheet, and Hours and Overtime window 7.03
Email notification Notify users when timesheet contains less than 37.5 hours (Canadian users) 7.03
Pay periods Submit and approve time for user-definable pay periods.  E.g. 1 - 15th, 16 - 31st. 7.02
Clear cookies Special feature: "CLC" to clear cookies on web every time a user logs in 7.01
Auto lock timesheet Special feature: "SLK" to lock timesheet when submitted for approval 7.01
SQL in reports Call SQL script before and after running report on web version 7.01
Submit popup Popup a msg asking for confirmation when submitting timesheet for approval on web version 7.01
DCAA User right to force user to enter description of changes to time logs 7.00
Custom fields Custom fields in web version 7.00
Permission to View Data Expanded to user choices, rather than just groups 7.00
Time Off Accruals Bi-weekly time off accruals 7.00
Lock Date Ranges Lock date ranges for groups, rather than just users 7.00
Field Names Specify context for field name substitutions (e.g. Projects, Time Logs, Tasks) 7.00
Assign Holidays Assign holidays to users and groups 7.00
Time Off Overdraft Overdraft time off policy - allows users to take more time off than they currently have 7.00
Clients Allow clients to be marked as inactive 7.00
Emails Sent EmailsSent table in database to improve email troubleshooting.  Audit trail of all emails sent 7.00
RTF Export RTF export format in reports 7.00
Invoice grouping Group invoice items (by user, project, category, etc.) 7.00
Invoice Reports Embed reports into invoices for more variation 7.00
Report filters Memorize report filters and save.  Allows same report to be run over and over again with same filter. 7.00
Project manager approvals Project manager can approve individual projects.  Overall manager can approve entire timesheet. 7.00
Gantt Chart Gantt column on web version 7.00
Upload Reports Upload and delete reports to web version. 7.00
Report Scheduler Email reports from report scheduler 7.00
New Timesheet View Daily/Hourly timesheet view 7.00
Employee Availability Employee availability chart in resource allocation dialog 7.00
Deltek Export Deltek GCS Premier export 7.00
Timesheet Columns Choose View, Columns to see columns in timesheet 7.00
% Status Bar New column in project task view: % Status Bar - shows percent complete in graphical form 7.00
Audit Trails Special feature “ADT”: Audit trail of all database transactions 7.00
Invoice Filter Special feature “INU”: Filter invoice records by employee 7.00
Filter Timesheet Special feature "TSC": Filter timesheet by category (filters project tasks) 7.00
Quick Tasks Special feature "QTU": Allow Quick Tasks to be selected per user, and globally 7.00
Quoted Duration Special feature "NQC": Don’t calculate quoted cost in project tasks 7.00
Web Timesheet Allow web timesheet Project column to be resizable 7.00
Web Totals Allow user to display totals at top of web timesheet 7.00
Bypass Locks User right to prevent administrators from bypassing locks 7.00
Approve Column Added “Approve” checkbox column to time logs and expenses.  See View, Columns. 7.00
Billing Methods Added Project/User billing method, and reorganized Billing Method choices 7.00
Scheduled Time Off Added “Scheduled” checkbox in time off to distinguish advanced notice/no notice 7.00
Approving Timesheets Set and clear the “Approved” fields in time and expense records when entire timesheet is approved 7.00
Billable User right to enable “Billed” and “Billable” options for time and expenses 7.00
Billable Section Add a “Billable” section to the Edit Time Log dlg in Windows version (makes it like web version) 7.00
Web Column Headers Freeze column headers in approvals.aspx and approvetimesheets.aspx so they don't scroll out of view 7.00
donotreply Use “This email address is being protected from spambots. You need JavaScript enabled to view it.” when “from” and “to” emails are the same 7.00
Name Change Change the word “Organization” to “Assign” in Windows dlg boxes 7.00
Bug Fixes Numerous bug fixes from V6 7.00
 

Older versions

Features in version 6

Features in version 5

New Features in ST2012 (Version 8)

(Older versions at bottom)

Download the latest version here.

 
                                                                              
Category Description Version
Final Release Bug fixes and maintenance 2012.15
User Assignments Enlarged and improved project user assignment dialog 2012.08
Maintenance Small bug fixes 2012.08
Time Off Custom filter time off view 2012.07
Maintenance Maintenance release 2012.06
Resource Allocation Added Project percentage assignments to algorithm 2012.05
Email Notifications Added requested hours to "Submit Timesheet" email notification 2012.04
Projects All admins to assign users to project by percentage of schedule 2012.04
Reports Added Reports.ExecuteSQL() function to execute any SQL script inside JavaScript in report.  Results go to a variable. 2012.04
Time Off Improved Time Off audit trails for history of changes. 2012.04
Billing Rates Ability to set up billing rates for future date ranges. 2012.03
Resource Allocation See alloc and availability for employees with selected skill 2012.03
User Interface Added right-click menu to project filter items to edit an item 2012.02
User Rights Renamed a few user rights to be more clear 2012.02
Special Feature "PTD" hide timesheet project tasks that are outside timesheet dates 2012.01
Expense Templates Allow expense templates to be assigned to "All projects" 2012.01
Email notification Added more information to Time Off request emails 2012.01
Approvals Timesheet signatures report (from submit and approval) 2012.00
Approvals Lock date ranges by project 2012.00
Expenses Custom fields in Expenses 2012.00
Comp Time Comp time calculated daily, as well as weekly 2012.00
Project Portfolios Project portfolios (resource allocation, project revenue, reports) 2012.00
Folders Organize projects, clients, and categories in user-defined folders 2012.00
Folders Resource allocation and project revenue for entire folders or portfolios of projects 2012.00
DCAA New user right: “Can enter time and expenses for other employees” 2012.00
Subsystem fields New status fields in subsystem records (status, dates, and cost) 2012.00
Email notifications Email notification for project assignments 2012.00
Resource allocation Resource leveling by removing start and due dates 2012.00
Audit trails Add time logs, expenses, and timesheet approvals to audit trail 2012.00
Outlook integration Send tasks and time off requests to Outlook 2012.00
Timesheet Show all the days of pay period in timesheet, rather than just one week 2012.00
Time off Blackout dates for time off requests 2012.00
Client approvals Web: Client time and expense approval 2012.00
Holidays Add Year field to holidays so they can be entered in advance 2012.00
Project assignments Find and assign employees to projects by skill 2012.00
Projects Estimated expense field in project record (for custom reporting only) 2012.00
Reports Web: list and run pre-filtered reports (rpf files) 2012.00
Reports Improvements to pre-filtered reports (rpf files) 2012.00
Reports Web: Custom report filtering (report designer can add filter tabs) 2012.00
Timesheet Adjust start time of time log if hours are greater than 16 (else into next day) 2012.00
Time Off Automatically fill in the Approved By field when approving time off 2012.00
Email notifications Web: Send weekly email notifications of un-submitted timesheets 2012.00
Email notifications Use manager’s email address for notifications when timesheet not submitted 2012.00
Timesheet Copy/paste and Shift+Drag time log records in Daily Hours view 2012.00
Administrative Drag and drop users into workgroups 2012.00
User interface Web: Allow the Created column to be displayed in grid views 2012.00
Filtering Special feature: F30 to filter Time Logs and Expenses by Last 30 days 2012.00
Approvals When time off span pay periods, the approvals page now displays correctly 2012.00
Approvals Don’t reset Submit date when approving timesheets 2012.00
File DSN Win: display the File DSN name in the “Upgrade database” message 2012.00
Approvals Web: Remove ability to update timesheet approval dates – too many user errors 2012.00
DCAA Allow user to edit notes on new time logs, even if DCAA (UR_NOTES_NOT_REQ) 2012.00
Bug Fixes Bug fixes from V7 2012.00
 

Older versions

Features in ST2010

Features in version 6

Features in version 5

New Features in ST2013 (Version 9)

(Older versions at bottom)

Download the latest version here.

 
                                                                            
Category Description Version
Import Improved CSV importing by updating existing records rather than automatically adding new ones 2013.09
Email Notifications Send notifications any time a time off record is modified.  Added more information about the changed record. 2013.09
User Interface Added Global reports to the ribbon 2013.09
Timesheet Added popup captions to 'Daily Hours' view in timesheet.  Browse mouse over time logs and a popup appears. 2013.08
Android Edition Added Quick Tasks and a few other small enhancements 2013.07
Mobile Updated Web Edition for Mobile phones.  Easier to work with, and fixed several usability issues. 2013.07
Import Added more import fields for CSV import 2013.07
Quick Tasks Improved usability of the Web Edition Quick Task window 2013.07
Timesheet Allow entry of hours greater than 24.  Large numbers represent long-term totals. 2013.07
MS Project Added timephased hours to MSP.  See 'Task Usage' view in MS Project to see timesheet hours by day. 2013.06
Time logs Added delete button to time logs to help manage them. 2013.06
Timesheet Allow percentages to be entered instead of hours.  These are converted to the percentage of daily hours. 2013.06
Import Improved expense importing for Android users 2013.06
Timesheet Added option to display subproject rollups in timesheet (Use Special Feature code: "SPT") 2013.05
MS Project Improved MS Project integration 2013.05
Pay Periods Added pay period date filtering to time off reports 2013.05
Barcodes Scan barcodes to start and stop the timer 2013.04
Sync and Import Sync Android with Web Edition using web url 2013.03
Sync and Import Improved time and expense import for Android app 2013.03
QuickBooks Export summary invoices to QB 2013.02
Maintenance Improvements to support IE10 and Chrome browsers 2013.02
Maintenance Bug fixes 2013.02
Audit Trails Save time log record history for every change (Use Special Feature code: "TLH") 2013.01
Maintenance Small bug fixes and maintenance 2013.01
Contract Management New contract management features for Option Years and Contract Modifications.  Manage defense and government contracts. 2013.00
Architecture Build with latest tools and libraries for reliability in future OS’s 2013.00
User Interface Office user interface look (Ribbon on Windows Edition) 2013.00
Timesheet Improve how time logs are edited from “Show Logged Time” dialog 2013.00
Time Off Time Off status rollups should be blank 2013.00
Time Off Holidays now allows duplicate names for different years 2013.00
Projects Changed the term “Subsystem” to “Subproject” everywhere in the system 2013.00
Timesheet Allow minutes to be entered into timesheet (Example: 10:30 = 10.5 hours) 2013.00
Time Off Blackout periods assigned to user 2013.00
Time Off Time off reasons assigned to user 2013.00
Time logs Add “Currency” as a custom field type 2013.00
Project Tasks New field: ‘Actual Material Cost’ that collects expenses 2013.00
Project Tasks New field: ‘Remaining Material Cost’ that subtracts ‘AMC’ from ‘MC’ 2013.00
Time Logs Right-click and email selected time logs to the client 2013.00
Reporting Added pay period dates to report filtering choices 2013.00
Expenses Allow $$$ entries into expense sheet, in addition to quantities 2013.00
Quick Info Add dates to Quick Info day text for “Time spent this week” 2013.00
Projects New “Budget” section in project properties 2013.00
User Interface Web: Add a ‘Save and Return’ button to the edit pages 2013.00
Email Notifications Email notifications for timesheet hours exceeding 40, 45, 50 hours 2013.00
Projects Web: Dropdown for Project Status and Priority 2013.00
Timesheet Option to display timesheet hours in HH:MM format 2013.00
Email Notifications SMTP Authentication, in addition to existing POP3 authentication 2013.00
Email Notifications SMTP email settings: allow alternate port numbers (25 is default) 2013.00
Project Tasks Command to reset the YTD Actuals field in all the project tasks 2013.00
Architecture New User Right: Automatically log in (Windows Edition only) 2013.00
Agile Project Mgmt. Daily scrum to record today’s stand-up update, plus employee report 2013.00
Reporting Improved group report filtering in the “Users” tab 2013.00
App Additional option to quit or stay running in sys tray when closing app 2013.00
Timesheet Approvals New ‘Approve All’ button for timesheet approvals, batch approve 2013.00
Reporting Report writer groups can sort ascending or descending 2013.00
 

Older versions

Features in ST2012

Features in ST2010

Features in version 6

Features in version 5

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