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Deltek GCS Premier Support

Standard Time® supports Deltek GCS Premier with a specially formulated export identical to the GCS Timesheet Processor.  It is the same format as files produced by the Deltek Weekly Timesheet.  The file format is copyrighted by Deltek, so we will not reproduce it here.  If you are spending three times what you feel you should spend for the Deltek Timesheet, and not getting anything other than a data entry grid for your money, consider using our product.  (See more about this below.)  In addition to the timesheet, you get project management, expense tracking, client billing, PTO tracking, and custom reporting.  That's a lot more than just a timesheet -- and it's battle-tested by an industry of consulting firms just like yours.

DCAA Compliance

Most users of Deltek are government contractors, and therefore must comply with DCAA regulations.  We supports DCAA compliance in several ways.  Click here to see details.  One of the biggest issues for DCAA is proper documentation.  The second is proper process.  Contractors are expected to follow recommended guidelines for entering timesheet hours, signing timesheets, and timesheet approvals.  The tool can be set up to force employees to enter notes for every change they make to timesheet entries.  This enforces the rules so you don't have to.  And as you know... don't follow the rules, and things could go hard for you during an audit.  Here are some tips on avoiding a DCAA audit.

Correction Records

Our timesheet supports Deltek correction records by storing a copy of corrected records in its database.  Any time an employee changes a time record, a complete copy is stored for audit and Deltek correction record purposes.  Simply enter a special code into the "Special Features" field in the user profile to cause the program to store correction records for Deltek.

Correction records are Deltek's way of backing out changes to a previous timesheet.  For instance, if you charged 8 hours to a project code last month, but realized that was wrong after importing it to Deltek, you could delete that 8 hours and charge the time to a different code.  The program would export a correction record for the first 8 hours and export another record for the new hours.  Deltek correction records are available in custom reports

Reduce Licensing Fees

The Deltek Timesheet licensing fees can be slashed by employing our offering.  You'll experience a richer and simpler interface, plus have the ability to export your records to Deltek.  All projects and tasks assigned to each employee will show up on their timesheet.  Each time record is timestamped by that employee.  Full audit trails are available.  As we said earlier, you get much more than a Deltek compatible timesheet -- there's automated PTO accruals, task assignments, employee availability, and project management.

Project Management

Built into the product is a full project management suite for enterprise management.  This includes a hierarchy of project tasks for multiple side-by-side projects, an extensive project resource allocation facility with employee availability charts.  Tasks may be assigned to users or groups, and will show up in the built-in timesheet.  All hours entered here can be exported to Deltek.  Dashboards and reports give you the full project status.  What to see projected revenue over the next year?  Want to find employees with a certain skill that are available next month?  How about email notifications when your timesheet is late or incorrect?  Those deep features go beyond a simple timesheet.

Timesheet Approvals

Employees are required to submit their timesheets for approval.  When they do, managers receive an email notification, and can see a list of submitted timesheets.  They can approve or reject timesheets, which sends the approval up to the next level of management.  Only approved time is exported to Deltek -- no unapproved hours are exported to Deltek.

Workforce Automation

The full suite of project management, employee timesheets, management approvals, and export to Deltek represents a clean workforce automation system you can employ to meet DCAA regs and simplify your organization.  All this is necessary to compete in an ever-shrinking, ever-consolidating government contractor environment.  Be competitive!

Also see: Avoid a DCAA Audit, Deltek DCAA Page

Watch the Video
dcaacompliance

 

 

New Features in ST 2010 (V7)

(Older versions at bottom)

Download the latest version here.

 
                                                           
Feature Description Version
Component updates Updated web components to support IE8 and Firefox 3.6. 7.07
Resource Allocation Shift tasks that are scheduled to start before today to begin today.  More closely matches reality 7.06
Bug fixes Small bug fixes, plus shade column for today in timesheet 7.06
Project Revenue Chart of future revenue based on start and finish dates 7.05
Maintenance Bug fixes and polish 7.04
Skills Comma-separated fields indicate the skills for each user, and the skills required to complete each task. 7.03
Holiday time off Option to not use holidays when calculating time off 7.03
Pay Type Pay types: Regular, Overtime 1.5x, Overtime 2x 7.03
Overtime Display overtime in timesheet, and Hours and Overtime window 7.03
Email notification Notify users when timesheet contains less than 37.5 hours (Canadian users) 7.03
Pay periods Submit and approve time for user-definable pay periods.  E.g. 1 - 15th, 16 - 31st. 7.02
Clear cookies Special feature: "CLC" to clear cookies on web every time a user logs in 7.01
Auto lock timesheet Special feature: "SLK" to lock timesheet when submitted for approval 7.01
SQL in reports Call SQL script before and after running report on web version 7.01
Submit popup Popup a msg asking for confirmation when submitting timesheet for approval on web version 7.01
DCAA User right to force user to enter description of changes to time logs 7.00
Custom fields Custom fields in web version 7.00
Permission to View Data Expanded to user choices, rather than just groups 7.00
Time Off Accruals Bi-weekly time off accruals 7.00
Lock Date Ranges Lock date ranges for groups, rather than just users 7.00
Field Names Specify context for field name substitutions (e.g. Projects, Time Logs, Tasks) 7.00
Assign Holidays Assign holidays to users and groups 7.00
Time Off Overdraft Overdraft time off policy - allows users to take more time off than they currently have 7.00
Clients Allow clients to be marked as inactive 7.00
Emails Sent EmailsSent table in database to improve email troubleshooting.  Audit trail of all emails sent 7.00
RTF Export RTF export format in reports 7.00
Invoice grouping Group invoice items (by user, project, category, etc.) 7.00
Invoice Reports Embed reports into invoices for more variation 7.00
Report filters Memorize report filters and save.  Allows same report to be run over and over again with same filter. 7.00
Project manager approvals Project manager can approve individual projects.  Overall manager can approve entire timesheet. 7.00
Gantt Chart Gantt column on web version 7.00
Upload Reports Upload and delete reports to web version. 7.00
Report Scheduler Email reports from report scheduler 7.00
New Timesheet View Daily/Hourly timesheet view 7.00
Employee Availability Employee availability chart in resource allocation dialog 7.00
Deltek Export Deltek GCS Premier export 7.00
Timesheet Columns Choose View, Columns to see columns in timesheet 7.00
% Status Bar New column in project task view: % Status Bar - shows percent complete in graphical form 7.00
Audit Trails Special feature “ADT”: Audit trail of all database transactions 7.00
Invoice Filter Special feature “INU”: Filter invoice records by employee 7.00
Filter Timesheet Special feature "TSC": Filter timesheet by category (filters project tasks) 7.00
Quick Tasks Special feature "QTU": Allow Quick Tasks to be selected per user, and globally 7.00
Quoted Duration Special feature "NQC": Don’t calculate quoted cost in project tasks 7.00
Web Timesheet Allow web timesheet Project column to be resizable 7.00
Web Totals Allow user to display totals at top of web timesheet 7.00
Bypass Locks User right to prevent administrators from bypassing locks 7.00
Approve Column Added “Approve” checkbox column to time logs and expenses.  See View, Columns. 7.00
Billing Methods Added Project/User billing method, and reorganized Billing Method choices 7.00
Scheduled Time Off Added “Scheduled” checkbox in time off to distinguish advanced notice/no notice 7.00
Approving Timesheets Set and clear the “Approved” fields in time and expense records when entire timesheet is approved 7.00
Billable User right to enable “Billed” and “Billable” options for time and expenses 7.00
Billable Section Add a “Billable” section to the Edit Time Log dlg in Windows version (makes it like web version) 7.00
Web Column Headers Freeze column headers in approvals.aspx and approvetimesheets.aspx so they don't scroll out of view 7.00
donotreply Use “This email address is being protected from spambots. You need JavaScript enabled to view it.” when “from” and “to” emails are the same 7.00
Name Change Change the word “Organization” to “Assign” in Windows dlg boxes 7.00
Bug Fixes Numerous bug fixes from V6 7.00
 

Older versions

Features in version 6

Features in version 5

New Features in ST2012 (Version 8)

(Older versions at bottom)

Download the latest version here.

 
                                                                              
Category Description Version
Final Release Bug fixes and maintenance 2012.15
User Assignments Enlarged and improved project user assignment dialog 2012.08
Maintenance Small bug fixes 2012.08
Time Off Custom filter time off view 2012.07
Maintenance Maintenance release 2012.06
Resource Allocation Added Project percentage assignments to algorithm 2012.05
Email Notifications Added requested hours to "Submit Timesheet" email notification 2012.04
Projects All admins to assign users to project by percentage of schedule 2012.04
Reports Added Reports.ExecuteSQL() function to execute any SQL script inside JavaScript in report.  Results go to a variable. 2012.04
Time Off Improved Time Off audit trails for history of changes. 2012.04
Billing Rates Ability to set up billing rates for future date ranges. 2012.03
Resource Allocation See alloc and availability for employees with selected skill 2012.03
User Interface Added right-click menu to project filter items to edit an item 2012.02
User Rights Renamed a few user rights to be more clear 2012.02
Special Feature "PTD" hide timesheet project tasks that are outside timesheet dates 2012.01
Expense Templates Allow expense templates to be assigned to "All projects" 2012.01
Email notification Added more information to Time Off request emails 2012.01
Approvals Timesheet signatures report (from submit and approval) 2012.00
Approvals Lock date ranges by project 2012.00
Expenses Custom fields in Expenses 2012.00
Comp Time Comp time calculated daily, as well as weekly 2012.00
Project Portfolios Project portfolios (resource allocation, project revenue, reports) 2012.00
Folders Organize projects, clients, and categories in user-defined folders 2012.00
Folders Resource allocation and project revenue for entire folders or portfolios of projects 2012.00
DCAA New user right: “Can enter time and expenses for other employees” 2012.00
Subsystem fields New status fields in subsystem records (status, dates, and cost) 2012.00
Email notifications Email notification for project assignments 2012.00
Resource allocation Resource leveling by removing start and due dates 2012.00
Audit trails Add time logs, expenses, and timesheet approvals to audit trail 2012.00
Outlook integration Send tasks and time off requests to Outlook 2012.00
Timesheet Show all the days of pay period in timesheet, rather than just one week 2012.00
Time off Blackout dates for time off requests 2012.00
Client approvals Web: Client time and expense approval 2012.00
Holidays Add Year field to holidays so they can be entered in advance 2012.00
Project assignments Find and assign employees to projects by skill 2012.00
Projects Estimated expense field in project record (for custom reporting only) 2012.00
Reports Web: list and run pre-filtered reports (rpf files) 2012.00
Reports Improvements to pre-filtered reports (rpf files) 2012.00
Reports Web: Custom report filtering (report designer can add filter tabs) 2012.00
Timesheet Adjust start time of time log if hours are greater than 16 (else into next day) 2012.00
Time Off Automatically fill in the Approved By field when approving time off 2012.00
Email notifications Web: Send weekly email notifications of un-submitted timesheets 2012.00
Email notifications Use manager’s email address for notifications when timesheet not submitted 2012.00
Timesheet Copy/paste and Shift+Drag time log records in Daily Hours view 2012.00
Administrative Drag and drop users into workgroups 2012.00
User interface Web: Allow the Created column to be displayed in grid views 2012.00
Filtering Special feature: F30 to filter Time Logs and Expenses by Last 30 days 2012.00
Approvals When time off span pay periods, the approvals page now displays correctly 2012.00
Approvals Don’t reset Submit date when approving timesheets 2012.00
File DSN Win: display the File DSN name in the “Upgrade database” message 2012.00
Approvals Web: Remove ability to update timesheet approval dates – too many user errors 2012.00
DCAA Allow user to edit notes on new time logs, even if DCAA (UR_NOTES_NOT_REQ) 2012.00
Bug Fixes Bug fixes from V7 2012.00
 

Older versions

Features in ST2010

Features in version 6

Features in version 5

New Features in ST2015 (Version 10)

(Older versions at bottom)

Download the latest version here.

 
                                                                            
Category Description Version
Maintenance Small updates and improvements 2015.15
Email notifications New email notification: 'Tasks marked as completed' 2015.11
Timer New feature on web edition: 'Start a new task like this one' 2015.11
Timesheet Click groups in the Time log page to show all time entries for all users in the group 2015.11
User Interface User interface improvements make the timesheet much easier to use, and much easier on the eyes. 2015.10
Roles Assign employee roles for each project, and optionally use role rates 2015.09
Roles Search for users by role in resource allocation window 2015.09
Billing rates New option to choose default user salary rates instead of the overridden user salary 2015.09
Performance Web Edition performance improvements 2015.09
Timesheet Management Favorites: choose timesheet favorites to reduce the list of projects you have to scroll through 2015.08
Active Directory LDAP Support LDAP SSL connections to domain controller 2015.08
User Rights Only allow uses with 'Administer Users' to view license codes 2015.08
User Rights New user right: Can import and export 2015.08
User Rights New user right: Can enter time into past dates 2015.07
Time Off Set Time Off requests back to 'In progress' when they are edited.  New approval is required. 2015.07
Performance Five performance inprovements make the program faster 2015.07
Microsoft Project More logging messages to help when posting actual hours to MSP 2015.07
Project Assignments New window to assign users to every project they should be assigned to 2015.06
Reports Added Reports.GetSQLWhereClause function to make reporting more flexible 2015.06
Reports Make report script window larger and easier to read 2015.06
Time Off Accruals Semimonthly Time Off accruals, accrue hours on the 1st and 16th of every month 2015.05
Time Off Policies Allow non-admins to view their Time Off policies without running a report 2015.05
Audit History Save username and timestamp in Time Logs and Expenses whenever they are created or modified 2015.05
Project Tasks Allow project tasks to be pasted into ALL projects.  Copy tasks and paste into every other project 2015.05
Rounding Improved rounding usability when creating and editing rounding profiles 2015.05
Maintenance Bug fixes and improvements 2015.05
Web Edition Updated UI components in Web Edition for more browser compatibility 2015.04
Reports New project proposal report in Management section displays list of proposals. 2015.04
Sync Sync server in Windows Edition displays version number when accessed by browser.  Useful for troubleshooting connection to sync server. 2015.04
Sync More sync updates to apps and Windows Edition.  Improved reliability.  Improved user experience. 2015.03
Sync Sync with Windows Edition.  Choose File, Options, Sync to enable synchronization server.  Enter sync information into iOS or Android apps to sync with Windows client. 2015.02
Android and iOS apps Updates in iOS and Android apps, so sync occurs every 15 minutes from 6 AM - 8 PM. 2015.02
Android customer app Let's clients see what is new with their projects.  Android app that syncs with the Wed Edition.  Pulls down the client's projects, time, expenses, and invoices.  2015.02
Performance Performance improvements in Web Edition.  Faster web timesheet input. 2015.02
Project properties Added custom fields to project records. Text, numbers, decimal, currency, dropdowns, dates, etc.  Use these fields for custom reporting. 2015.01
Project proposals Create new proposals you can send to your clients. Projects can stay in a 'proposal state' until you are ready to log time to them. 2015.00
User interface Updated icons and user interface, like Microsoft Office 2015.00
Operating system support Built with newest technologies for longevity and reliability.  Windows XP is no longer supported. 2015.00
Monthly subscriptions Support monthly subscriptions, pay per month and get all updates and support 2015.00
Expenses Added 'Vehicle' choice to expenses and expense import 2015.00
Invoicing New billing method: By user role. Each user can be assigned a role, and each role may have a different billing method to use for client invoicing. 2015.00
Timesheet The 'week start' choice is now associated with user and workgroup records rather than a registry setting.  Simply set it for the top-level workgroup and every user automatically inherits the setting. 2015.00
Expenses The 'default mileage rate' setting is now associated with user and workgroup records. 2015.00
Time tracking and rounding The rounding options for time tracking are now associated with user and workgroup records. 2015.00
Rounding Multiple rounding rules may be based on the duration of a time log.  For example: 0-15 minutes=1 hour, 15 minutes to 1 hour = 30 minutes 2015.00
Timesheet Projects in the timesheet may now be grouped by client.  Under each client will be the projects associated with it. 2015.00
Timesheet Categories, tasks, and time off reasons now have a convenient icon next to them to identify the type of time being logged. 2015.00
Skills The 'Skills' field is now copied from tasks to time logs so you can track the amount of time each employee spends on each skill or discipline. 2015.00
Projects Files may now be attached to projects 2015.00
Android and iOS Apps Bar code scanning on Android and iOS apps 2015.00
Android New Project Bot app to allow clients to check project time, expenses, invoices, and tasks you are performing on their projects.  This is similar to the client login, but is available on an app.  Your client can now track your progress. 2015.00
Check for updates The Windows and Web Editions now automatically check for updates so you know what is new.  If you have a monthly subscription you can get these updates for free. 2015.00
 

Older versions

Features in ST2013

Features in ST2012

Features in ST2010

Features in version 6

Features in version 5

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