Task warning are intended to keep projects on schedule. They are a gentle reminder to keep projects moving.
Project managers set the duration (in hours) for each task. Then they set a percentage to warn users. A popup appears when the "Percent complete" reaches that level. Users know that the task should be ending soon, so they do whatever it takes to finish up.
A second popup appears when the percent complete is too high. It prevents further hours until authorization is recieved.
Examples of the two percentages:
- 75%, 100%
- 95%, 200%
- 100%, 300%
Mike with Standard Time® here in the land of the interwebs sitting with Ray White of Scoutwest. Welcome back Ray. Today we’re talking about camping out and I’m not talking about hiking and pitching tents. I’m talking about a camping out that can cause a little bit more problems. Why don’t you tell me what camping out is.
Ray: A situation can occur where employees find themselves on tasks that they find familiar, easy to do; they may look out into the future and see other tasks that may be are a little less familiar, scary. Doesn’t always happen but they may spend a little too much time on a tasks. And that’s camping out.
I can imagine that can cost the company some potential revenue.
It does. It can slow the project down, it can cost the company money because they need those projects to go, go, go! Get those tasks finished, move on to the next, get these projects finished. There is a little feature in Standard Time called task warnings that helps in this situation. It will pop up a message when you reach a certain percentage or you’re nearing completion of the task. That lets the person know “Hey, this task is nearing completion, nearly done you need to move on you need to finish up.” It will then pop up another message when they are complete and that’s a visual clue to tell the person we need to keep these tasks moving and finish up.
Let’s say that I legitimately need more time. Is there a way that a manager can change that or what can be done?
Absolutely. You can’t always tell how much time a task needs. Your manager, your project manager can go in and give the task a little bit more time and then you can finish up the task. Yes, that happens all the time, easy to do.
Standard Time comes with a free 30 day trial. Does task warnings come with that?
It does. You’ll be able to go out to stdtime.com, click the download link. You’ll see the windows edition, the web edition. The task warnings are in those versions. There’s iOS and android that are on your smartphone. Download all 4 of those. Yes, you’ll get the task warnings, you can set up your tasks, put some estimated hours in and set those warnings up and see how they work.
Not only will you be able to try task warnings for your free 30 days you get everything Standard Time has to offer. Go to stdtime.com today download your free version. stdtime.com we’ll see you soon.