Timesheet & Project Management Blog

 

 

This little video shows some new features we’ve added to Standard Time® to address supply and demand. By supply I mean the functional managers are asking employees to enter time against certain projects that are assigned to them. The demand is the PMO group that is assigning projects to employees. Here in the timesheet you see some of the projects that have been assigned to me. You can see my user name over on the right hand side. All I have to do is go into a cell, put some hours in, press tab and I’ve done it. As an employee that’s all I have to do. What I’d like to do is go up to Tools menu, choose Projects and take a look at how those projects are assigned. And we’ll see the demand side of this. As I go to Tools, Projects I see various projects in the system. Over on the right hand side I see the assignment and then I see the percent of schedule that these employees are assigned to work. In the particular case that project is Admin and they are all assigned 5% of their hours. As we go down through the different projects we see different users assigned and different percentages of their daily working hours. I wanted you to see that area of the program.

 

There’s a way to actually check to see how employees are scheduled for their time. I’m going to go into Project Resource Allocation dialog to take a look at that. What we see here is a bar chart that indicates the percentage of allocation for each employee. You can actually go up to the drop down menu and choose different employees to see their allocation. You can also click on this little wrench icon to go in and find employees by discipline. As you choose those you’ll see how those employees are allocated, you can find employees or areas of time when that discipline has freed up and can assign those to new projects. There is actually another report that shows this as well. I’m going to go over to the left hand side to Reports, I have a little Test folder here where I’ve created a new project. I’m going to run the project without any filtering but I could filter by Projects, Portfolios, User, Skill (or discipline) and then the Detail lets me see summary. I click OK to run the report. What you’re seeing here is employees along the left hand side and then the projects that they are assigned to. You’ve got project numbers and employee’s numbers here but here you’ve got the Supply and Demand. Again the Demand is what you saw in the Tools, Projects dialog where we saw the assignments, where each employee was assigned a certain percentage of their hours. You can see the Admin project here, remember that was 5%, it was the first one we looked at. It turns out all the employees are assigned to that project they all have 5% demand in other words they are supposed to work on that project 5% of their time. And then the supply is the actual hours that they’ve entered into their timesheet. So in this case this person has worked 7% of their time. They were supposed to have worked 5% so 2% over so you see the Gap over here. In this case they were supposed to work 10% of their time, turns out they work 51 so the Gap here is huge. You want to look for large gap numbers. We have a Total Demand Assignment here of 20% that’s actually a bad thing, it should total up to 100%. That’s something to look for. This little report pulls those numbers out of the system and shows those. There is another thing you can do with this report. I’m going to go ahead and close it and run it again. This time click on Skill, click on Custom Value and type in Electrical (I could type electrical engineer). Click OK you’ll find all of the users with that particular skill then you can go in and look at their demand assignments and so on. That’s another value of this report. I wanted to point that out and show you how Standard Time handles the supply and demand side of things. Hope that helps.

 

 

 

 

This little video shows some new features we’ve added to Standard Time® to address supply and demand. By supply I mean the functional managers are asking employees to enter time against certain projects that are assigned to them. The demand is the PMO group that is assigning projects to employees. Here in the timesheet you see some of the projects that have been assigned to me. You can see my user name over on the right hand side. All I have to do is go into a cell, put some hours in, press tab and I’ve done it. As an employee that’s all I have to do. What I’d like to do is go up to Tools menu, choose Projects and take a look at how those projects are assigned. And we’ll see the demand side of this. As I go to Tools, Projects I see various projects in the system. Over on the right hand side I see the assignment and then I see the percent of schedule that these employees are assigned to work. In the particular case that project is Admin and they are all assigned 5% of their hours. As we go down through the different projects we see different users assigned and different percentages of their daily working hours. I wanted you to see that area of the program.

There’s a way to actually check to see how employees are scheduled for their time. I’m going to go into Project Resource Allocation dialog to take a look at that. What we see here is a bar chart that indicates the percentage of allocation for each employee. You can actually go up to the drop down menu and choose different employees to see their allocation. You can also click on this little wrench icon to go in and find employees by discipline. As you choose those you’ll see how those employees are allocated, you can find employees or areas of time when that discipline has freed up and can assign those to new projects. There is actually another report that shows this as well. I’m going to go over to the left hand side to Reports, I have a little Test folder here where I’ve created a new project. I’m going to run the project without any filtering but I could filter by Projects, Portfolios, User, Skill (or discipline) and then the Detail lets me see summary. I click OK to run the report. What you’re seeing here is employees along the left hand side and then the projects that they are assigned to. You’ve got project numbers and employee’s numbers here but here you’ve got the Supply and Demand. Again the Demand is what you saw in the Tools, Projects dialog where we saw the assignments, where each employee was assigned a certain percentage of their hours. You can see the Admin project here, remember that was 5%, it was the first one we looked at. It turns out all the employees are assigned to that project they all have 5% demand in other words they are supposed to work on that project 5% of their time. And then the supply is the actual hours that they’ve entered into their timesheet. So in this case this person has worked 7% of their time. They were supposed to have worked 5% so 2% over so you see the Gap over here. In this case they were supposed to work 10% of their time, turns out they work 51 so the Gap here is huge. You want to look for large gap numbers. We have a Total Demand Assignment here of 20% that’s actually a bad thing, it should total up to 100%. That’s something to look for. This little report pulls those numbers out of the system and shows those. There is another thing you can do with this report. I’m going to go ahead and close it and run it again. This time click on Skill, click on Custom Value and type in Electrical (I could type electrical engineer). Click OK you’ll find all of the users with that particular skill then you can go in and look at their demand assignments and so on. That’s another value of this report. I wanted to point that out and show you how Standard Time handles the supply and demand side of things. Hope that helps.

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