Timesheet & Project Management Blog

 

Hey, Warren. I saw a static photo on Facebook of your graphical timesheet. I went ahead and gave it a try and thought you could take me through it and enhance my understanding of it.

Yeah. That view you’re talking of is found right up here in the top left hand corner of the timesheet is a drop down arrow. Click on that arrow, scroll down to Daily Hours and when you do it shows you the graphical timesheet. You’re seeing these little blocks of time, for instance this indirect 7001SBIR project. It shows 2 hours. It’s the same information in the regular timesheet it’s just displayed a little differently. So when I scroll back to the timesheet again you’re going to see there’s the 2 hours for that 7001SBIR project. And again if you want to click on the time log you will see the same information displayed in a different format. Basically all that information is put into the timesheet simply shows up formatted in different ways on each of those areas.

OK. So the graphical timesheet is just the same as the timesheet it’s not any special data or anything like that. It’s the same information but displayed differently.

Exactly. And in fact you can do the same thing in this graphical view as you can in the regular timesheet. If you want to click on one of these items to change it or add notes to it, you could. So there are just different ways of viewing the information. You’ll notice here for example these are overlapping so we had two tasks going at the same time on Monday. And they overlap one another. Whereas on Tuesday they’re in sequential order. And that’s pretty important to take note of if you’re trying to be DCAA compliant. You’re gonna wanna make sure your time is in sequential order because that’s one of the things the auditors look for.

On Tuesday it looks like you’ve got one document control that starts at 8am, materials starts at 2pm, then in-direct starts at 5pm. So where as Monday you have those overlapping those are both starting at 8am.

Right, that’s exactly correct.

I understand. So in this view you’re actually doing two things at once.

Right, and Standard Time allows for that. To be DCAA compliant it’s a training issue, you’re going to want to make sure your employees know that when they put their time in the system they’re going to want to make sure it’s sequential. It’s not hard to do but you’re going to want to inform your employees and train them do.

So show me how to do that on Monday.

Good idea! So when I clock my time into the timesheet for Monday these hours are real, I’ve worked them. But I’m just going to grab one of these, click and drag it down to 10am to where it falls right below the first item. And then take this document control item that is overlapping the item to the right and I’m going to scroll and drag it down just below the task above it. And when I do that it puts them in sequential order. So it’s real easy to do, it’s not difficult at all and this way you can keep a sequential track of your time.

So when you use the timer I’m guessing then you don’t have this problem because the timer just starts and stops and you get these blocks in sequential order. Right?

Right, if you’re using a timer in Standard Time it will automatically block these things in sequential order for you.

OK. Double click on one of these I just want to take a look...

I’ll click on this in-direct. Double click it pulls up a time log.

Yup, just like before I can enter my notes and detail there.

Yes exactly. And you can save and close any notes you put here and cancel out, you don’t need to make any changes. We’re just viewing it so I’ll cancel.

That gets me started so I’ll mess around with it. I really like it!

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