Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

What is a Project Triangle

 

Hello, project managers!

Are you familiar with project triangles? Have you seen them in Standard Time®?

Here’s a quick overview that might inspire you to use them regularly.

Every project has at least three competing demands:

-          Time

-          Cost

-          And Scope

Any one of these three could cause trouble for your project if not managed.

Use project triangles to watch for:

-          Exploding schedules

-          Budget busters

-          Lame deliverables

Click to try project triangles in Standard Time!

Watch the video: https://www.youtube.com/watch?v=EyDyHNz2da8

Bad Time Tracking Apps

 

Woman 1: When’s our next break?

Manager 1: 18 hours

Woman 1: What if I showed you how to be more efficient with something called Standard Time?

Manager 1 (woman): A new steam engine to make these machines go faster?

Woman 1: No, for time tracking and project management. We could work less hours

Manager 1: What do you know about modern time management? Back to work!

Woman 2: I know it saves admin time and reduces human error

Woman 3: Better than the old-fashioned spreadsheets and paper time cards we use now

Manager 2 (man): Trouble over here?

Woman 1: Just saying how efficient this place is. Have you lost weight, sir?

Watch the video: https://www.youtube.com/watch?v=EckN1qrIpRg

 

A New Time Tracking App is Out!

 

Newsboy 1: It’s out! It’s out!

Newsboy 2: Read all about it! A new time tracking app is out at stdtime.com!

Newsboy 3: Time tracking and project management in one big fat bundle

Newsboy 4: What’s it called?

Newsboy5: Standard Time®! Where have you been? You’ll never make it in this town.

Newsboy 6: Read all about it! Time and expenses for consultants

Newsboy 7: Project tracking for engineers. Get the straight dope here!

Newsboy 8: Five cents gets you everything!

Wagon driver: Adjusted for 120 years of inflation, of course

Newsboy 10: All the news that’s fit to print! Standard Time: coming to a city near you!

Watch the video here: https://www.youtube.com/watch?v=9H1iFz2g3CU

 

Download a New Timesheet

 

Organizer: This way to the Standard Time® website.     stdtime.com

Driver: We want the most modern time tracking app

Organizer: Idiot! Standard Time is the most modern timesheet and time tracking app out there

Driver: Can we write off mileage for gas buggies?

Organizer: Not for another 75 years

Horse and buggy: Does Standard Time have horse feed and axle grease?

Impatient driver: Out of the way, old timer!

Organizer: This app is for project tracking, buddy.  Best app for consultants and project managers

Driver: Who says?

Organizer: Henry Gantt

Driver: Who?

Organizer: Google it

Watch the video: https://www.youtube.com/watch?v=wOqFsl5G7Jg

 

Project Manager has Task Alerts

 

Worker 1: Let’s go fellas! The project manager has task warnings now!

Worker 2: What are task warnings?

Worker 3: Keep yacking and you’ll find out

Worker 4: Emails when tasks take too long. They’re using Standard Time® now.

Worker 5: They got task links, project triangles, and resource allocation

Worker 6: It’s a modern operation, with timesheets and project management

Worker 7: Not like the old days!

Worker 8: Standard Time changed everything

Worker 9: We’re in the machine age now!

Worker 10: Life is so easy. Only fifty more today!

Watch the video: https://www.youtube.com/watch?v=RP5EfVd6hTQ

 

Track Time for Engineering Projects

 

Boss 1: Our 20 story skyscraper is the biggest engineering undertaking in modern times

Boss 1: Remember when workers used spreadsheets to track time?

Boss 2: I’m glad we modernized with Standard Time®

Boss 2: Project management was so backbreaking   L

Boss 1: Now we have apps on every phone to collect actuals

Boss 1: And task linking, and resource allocation graphs

Boss 2: And project triangles for instant snapshots of project health

Boss 2: Can’t imagine doing things the old way!

Boss 1: Are the wheelbarrows on order from the Amazon?

Boss 2: Be here in a month!

Watch the video: https://www.youtube.com/watch?v=Pl2nvEhEUpU

 

Engineering Directors Dream

 

I’m an engineering director, and here’s my dream:

We’re putting Standard Time® on every desk to help manage our projects.

  • The project managers will schedule projects and tasks, and analyze results
  • Engineers will track tasks and close them out
  • HR gets PTO tracking for every employee
  • Executives find out which projects and portfolios mean the most to them

I think that’s a worthwhile dream. What do you think?

I’m the engineering director, and I got Standard Time from stdtime.com

Watch the video: https://www.youtube.com/watch?v=VkYNd0ap1cY

Service Techs and Route Drivers

 

Want a new tool for your service techs and route drivers?

Ever heard of Standard Time®?

It tracks time and expenses, syncs with the cloud, and tells you where your money is spent.

With Standard Time, you’ll know exactly:

  1. How long your routes take
  2. How long appointments take
  3. And which clients require the most time

Clock in and out with barcodes or a few smartphone taps. The results may surprise you.

Download and try Standard Time now!

Watch the video: https://www.youtube.com/watch?v=SLTHtWLhwYk

Start a New Business

 

Immigrant 1: It’s the new world! What do we do now?

Conductor: Start a new business with Standard Time!

Conductor: Find clients

Conductor: Track time and expenses

Conductor: Sync with the cloud

Conductor: And invoice directly from Standard Time

Immigrant: Do clients pay in chickens or horse feed?

Conductor: It depends on how you manage projects

Conductor: Manage projects with Standard Time, and you get paid in gold

Immigrant: We like the new world!

Watch the video: https://www.youtube.com/watch?v=bgbUw3g7CQ8

Milestone Billing

 

I’m going to discuss milestone billing. In other words, billing clients by milestone rather than just with a date range. A lot of companies will bill time and materials based on a date range from beginning of the month to end of the month or so on. But you might also do billing on a milestone basis. Like 1/3 up front, 1/3 at beta or in the middle and 1/3 at the end. That would be the topic of this video.

I’m going to start by going to the tools menu and choose projects. Milestones are done on a project by project basis. One project may have some milestones; another project may have completely different milestones and for a third one would have none at all. I’m going to click on a number of different projects just so we can bounce back and forth and take a look at those. Click on this project and if you look down in the list of properties you’ll see this billing milestones field. This one has four milestones. Click another project you can see that it has three milestones. These are completely different projects, different clients and we’re going to look at how the milestones are set up. So you can get an idea how to set those up on your own system.

Going here to this first project you’ll see four milestones. Click the … and that opens up a dialog box to see those milestones. These again are on a project by project basis. These milestones are for this project only. We’ve got three different types here although you see four. But the first one you see is time and expenses by date. This happens to be December, so you see December 1-31. That would be that month. All the time and materials collected for that month would then go into this milestone. Clicking on March you see the same thing there. These are basically the same time and expenses by date. If I click on this one now we’re looking at a percentage of projects. We see this field here has changed to percentage of project. If I click the drop down you’ll see the three different types; percentage, fixed amount and time and expenses by date. You get to choose the kind that you want. In this case it’s a third of the project; you’ve got 33.333 that ends up taking the amount from the project and cutting the third of that for the invoice. The last type is fixed amount. You see this drop down, fixed amount is chosen type in a number here and it’s going to bill that much.

There’s some other fields in here you fill in like the description. Most of these are not used on the invoice but some are. You’ve got the milestone date here that you could use. Some fields here related to the billing type. You also have some fields for customer acceptance. When the customer accepts the milestone and counter signed by an employee. When you talk about a third of the project you’re looking at a third of the amount that is shown in the projects. If you go down to the budget section you see this estimated cost, it would be a third of that. That would be one look at the milestones. Click another project here and we can see this one has three milestones. In this case we have a third at signing, a third at beta and a third at completion. They’re all set up as a third of the project.

Let’s get out of this and go over to the inset menu choose new invoice. So when I create an invoice I do have to choose the client and project and then you can optionally choose a milestone. If I clicked here and chose a third of the project that is going to show the sub-total based on that. If I chose fixed amount remember the 10,000 here. The milestone you choose is going to find the time and materials for that date range or it’s going to cut the amount by a certain percentage or it will just use a fixed amount. When you’re adding new invoices that is how you’re going to use those milestones.

Let’s just go back through this real quick. Tools, projects click on a project. Go to the billing section you’ll see the billing milestones. Back through to insert, new invoice then you’ll see the milestone field here. That should help you set up milestones for project billing.   

 

Watch the video: https://www.youtube.com/watch?v=lqvBi_CTfKI

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