Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Define Project Management Triangle

 

Meet Kat

Project manager

And Standard Time® Powerhouse

Ask Kat

Define Project Triangle:

                Time, cost, and scope

                All competing for space

                In your project manager’s

                Crowded brain

In Standard Time, that means

                Nice graphs

                And hard facts

                Illustrating the health of your projects

Kat wants to know

                Ever seen a graph of

                Project triangles

In Standard Time?

stdtime.com

Watch the video: https://www.youtube.com/watch?v=bcb4a216I_k

Define Timesheet

 

Meet Zach

The educator of project geeks

And Standard Time® big guy

Ask Zack

Define Timesheet:

                Page with projects

                And days of the week

                That employees hate

                And pitch into recycling bins on Fridays

In Standard Time, that means

                A different approach to project timesheets

                Email reminders on Monday

Zach wants to know

???

                Do you love

Standard Time?

stdtime.com

Watch the video: https://www.youtube.com/watch?v=orjdpLOvbrQ

 

Define Project Milestone

 

Meet Kat

A fellow Gantthead

And Standard Time® cover girl

Ask Kat

Define Project Milestone:

                A date which you dread

                For months and months

                Until it passes

                without notice

In Standard Time, that means

                Task linking

                Email notifications

                A new way of project tracking

Kat wants to know

                Are you tracking

                Project tasks?

In Standard Time?

stdtime.com

Watch the video: https://www.youtube.com/watch?v=KCfUrQmrvnM

Define Project Tracker

 

Meet Zach

The educator of project geeks

And bonus round user of Standard Time®

Ask Zack

Define Project Tracker:

                Time tracking app

                Where projects do not

                Wreck your company and leave you

                Jobless and destitute

In Standard Time, that means

                Assigning projects, phases, and tasks

                Resource allocation

                Employee timesheets with projects and tasks

Zach wants to know

???

                Got

Standard Time?

stdtime.com

Watch the video: https://www.youtube.com/watch?v=Hc8PQa5ck28

Start Timer with Mag Card Readers

 

This video is about how to use a mag card reader to start and stop a timer in Standard Time®. Taking a card like this, swiping once to start the timer, swiping again later to stop the timer. This is not about how to connect one of these to your computer, you’ll have to do that. I’ve got three cards here that I’ve programmed. You can pick these blank cards on the web, program them yourself or use any existing employee badge or card. Any format works but I recommend not using credit cards. Because they will have the credit card number and expiration date imbedded in them. This is used for employee time and attendance; punch in punch out, clock in clock out, assembly line-manufacturing. Any time you need to take a card like this swipe once to start the timer swipe again to stop the timer. Let’s go ahead and configure Standard Time to accept mag card reader input.

Consider starting with Microsoft Word. You can scan each of your cards and see the internal encoding on those cards. You will see that each one starts with a percent symbol and ends with a question mark. But you should be able to pick out the actual employee names within these records. And that’s all we really need; any employee badge or card will work, again don’t use credit cards. Let’s switch over to Standard Time and see how to configure it to accept these cards.

First thing we’ll do in Standard Time is click the TimeLog tab and press the F4 key to open up the barcode window. The first thing you’re probably asking is wait barcode, no I’m using mag card reader. Well, bear with me everything will make sense here in a minute. Let’s start by clicking the barcode prefixes button and then go to the Tools menu and choose New Barcode Prefix. Over here in the name field we will paste in the employee name you saw from Word. You can then go down here and choose the actual Standard Time user that will map to this card. The next thing you’ll need to do is either choose a project and a category or a task. This is default information that we need to start the timer. So I’ve chosen a project, I choose a task. Now I set up everything I need to do so that Standard Time will automatically start the timer when I swipe this card. Click OK, grab a card and swipe. The timer has started, you can see that over in the TimeLog tab and you also see it listed here. This listing will stay for about 60 seconds. If the user swipes multiple times it’s OK the timer will remain running and after 60 seconds you’ll see this listing go away. Presumably the user is off doing their work, they come back, they swipe again and that will stop the timer. This is intended to start the timer and stop the timer for each swipe.

Enough time has elapsed to allow that last swipe to drop off the list. During that time I went into the barcode prefixes window and set up the other cards. You can see that I took the text that I got from Word and assigned a user, a project, task and some cases a category. It’s very important you do that; you have to associate this card with a Standard Time user. You also have to tell it which project and task or category to use to start the timer. If you don’t provide that information then Standard Time cannot start the timer. Now that I’ve got these set up I can click OK and swipe. You can see that the timer has started. You look back in the TimeLog you see the records there and you see these in the list. They remain for about 60 seconds even though the timer remains running. So the user or employee can go off, do their work and come back later and swipe again to stop the timer. Swipe once to start, that will use the project and tasks that you’ve chosen. And you come back later and swipe it again to stop. Hope that helps.

Watch the video: https://www.youtube.com/watch?v=G8lJ-JIkM5g

Track Time with Multiple Barcode Scanners on a Computer

Using Standard Time® for manufacturing time tracking? Now you can connect multiple barcode scanners to a single computer. Go ahead and connect twenty barcode scanners to a PC and use them to track manufacturing, packaging, and shipping time. All those hours go into a single database where you can instantly see who is scanning, and how much time they have spent today, this week, or this month.

You'll instantly see:

  1. Who has their timer running right now
  2. How much time they have worked today
  3. How much time they have worked this week
  4. How long each product takes to manufacture
  5. Where all your manufacturing time is going

Watch the video to learn more about multiple barcode scanners on a single computer.

 

 

This video is about using multiple barcode scanners to connect to a single PC and track time within Standard Time®; for manufacturing or other office purposes. It’s not about how to connect a barcode scanner to a PC. You will have to have these connected if you want to track time in Standard Time for multiple users on a single PC. So consider this more of an advanced video that discusses the configuration of Standard Time and time tracking there. Let’s get started.

I have switched back to my screen and I have the TimeLog tab selected. Go ahead and press F4 to bring up the barcode window. You’re probably used to barcode scanning where you would scan things like the category, user name, project, the timer starts you look back in the time log tab and you can see that record. Then scan stop to stop the timer, you can see the timer is no longer running. When you use multiple barcode scanners for a single PC things are a little different. In this case you have to program into each scanner a prefix. A prefix is a series of characters that you program in that are sent from the scanner every time you scan. Let’s click the barcode prefixes button and you can see that I have set up three guns and I have programmed the prefixes into those guns. Mygun1, mygun2, mygun3; you can choose any text you’d like I just happened to choose those but you need to have unique text. So that the software knows which scanner is scanning at any given time. When they scan text they will emit this series of characters every time. Every time you scan you will get the prefix that comes out. You’ve probably noticed that down below that there are some defaults that you can select. Whenever this prefix is scanned these defaults will be chosen. Let’s say you have a gun that’s associated with a certain user only; you don’t want to have to scan that user because this gun is always for that user. Go ahead and select a user, same thing with project. If this gun is associated with a certain project you can program that in. Same with tasks or categories, all these prefixes can be set up with default values. In this case we have a gun that is set up with not enough default values to start the timer. We would have to wait for more information from the user. Let’s click OK and go over, scan some text and see what happens.

I’ve scanned, you saw the prefix and the text go into the window up here. And in this case I scanned a user named Dan, it’s waiting for some more information. I’m going to scan some more information with gun1; in this case the timer actually started because it had all the default information it needed. I’m going to scan with a different gun, you see that in the list, you also see that the timer started for that one too. For gun3 it’s still waiting for some information, let’s give it a category, then a project; now the timer has started. That is a way for you to set up prefixes that would be associated with scanners and be able to use multiple scanners on single PC. There is one thing to consider here, the end users should probably see or have line of sight to the video monitor that they are working from.

 

Watch this video: How to start a timer with a bacode scanner, Part 2: Barcode scanning for manufacturing, Part 3: Barcode TimersStart and timer with an RFID tag readerStart a timer with a mag card reader

 

Watch the video: https://www.youtube.com/watch?v=dR1qf1tRA5Q

Define Consultant, Freelancer, Contractor

 

Meet Zach

The educator of project geeks

And Standard Time® boss

Ask Zach

Define Consultant:

                Superhuman genius

Who trades intergalactic secrets

For coffee and snacks

And money

In Standard Time, that means

                Managing projects and tasks

                Checking project billing rates

                Invoicing clients

Zach wants to know

???

Which client invoicing feature

In Standard Time

Do you use the most?

stdtime.com

Watch the video: https://www.youtube.com/watch?v=3T52cI8KdQk

Define Time Management

 

Meet Zach

The educator of project geeks

And colossal user of Standard Time®

Ask Zack

Define Time Management:

Closely monitoring

The time you spend

On tasks and admin

So your project doesn’t bonk!

In Standard Time, that means

                Completing tasks

                Invoicing clients

                Getting paid

Zach wants to know

???

How many hours a day

do you use

Standard Time?

stdtime.com

Watch the video: https://www.youtube.com/watch?v=9naqIQd6iMc

Electrical Contractors Track Client Hours

 

Hey, Sparky! You’re an electrical contractor, and you’ve been zapped so many times, you work as if everything is hot.

You wear your gloves, check power, and stay safe.

But here’s one thing you’ve probably forgotten:

Tracking client jobs with Standard Time®.

Don’t let this shock you, but you’re losing some huge business intel.

Like:

  • Billable verses non-billable time
  • Your effective billing rate
  • Average time for client jobs
  • Mileage deductions

Download Standard Time, and light it up for every job!

Watch the video: https://www.youtube.com/watch?v=Cu2JoG4DiTU

Sales and Marketing Management Consulting

 

What happens if you’re a Sales and Marketing management consultant, and not tracking client hours with Standard Time®?

You soon forget which clients are paying the bills, and priorities go out the window.

Bad idea!

Standard Time lets you set goals and compare them with actual hours spent.

  • Don’t burn precious time on secondary clients
  • Don’t forget to invoice clients
  • Don’t forget your priorities

Happy sales, road warrior! And keep Standard Time open every minute of it!

Watch the video: https://www.youtube.com/watch?v=crboH8m8xV0

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