Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Customizing Invoice Templates

 

How to customize an invoice template for the Standard Time timesheet. Invoice templates in Standard Time are simple RTF documents you can edit in Word. You can use these templates to bill clients for hours you enter into your timesheet. The Standard Time timesheet is easy to use. Simply enter hours against projects and then run a client invoice for the billable amount.

Use these tags in your client invoice:

[INV_NUM]

[INV_SUBTOTAL]

[INV_TOTAL]

[INV_TAX_RATE]

[INV_TAX]

[INV_DATE]

[INV_PO]

[INV_TERMS]

[INV_DUE]

[INV_REP]

[INV_PROJECT]

[INV_SUBSYSTEM]

[INV_USER]

[INV_NOTE]

[INV_STARTDATE]

[INV_ENDDATE]

[INV_TASK_DETAIL]

[INV_EXPENSE_DETAIL]

[INV_TAXID]

[INV_ADDRESS]

[INV_CLIENT]

[INV_TASK_TOTAL_ROUNDED]

[INV_TASK_TOTAL_ACTUAL]

[INV_TASK_TOTAL_CLIENT]

[INV_TASK_TOTAL_SALARY]

[INV_EXP_TOTAL_AMOUNT]

[INV_EXP_TOTAL_DISTANCE]

[INV_COLUMN_LIMIT_100]

[INV_TASK_ANY FIELD NAME IN A TIME LOG]

[INV_EXP_ANY FIELD NAME IN AN EXPENSE]

[INV_EMBED_RTF:NAME OF REPORT]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Timesheet Approvals

 

Welcome to the Standard Time timesheet.  My name’s Mike.

Would you like a way to approve weekly employee timesheets?

I’ve got it, right here! With this little blue button called submit for approval.

Standard Time lets employees submit their timesheets for approval.

When you do, your manager gets an email.  Nice!

At the beginning of each week, emails go out to all the employees that haven’t submitted timesheets yet.

So now, supervisors, managers, and company executives can approve or reject them.

Hopefully approve!

Timesheets go up the chain to the highest levels.

Isn’t that slick?  I love it!

This is Mike.  And I approve this timesheet! Download your free copy today and let me know what you think.

Watch the video: www.youtube.com/watch?v=24IEKfzN_t8

Happy Timesheet

 

Here’s just are just a few things you’ll find in the Standard Time® timesheet:

  1. Timesheet – easy to use project timesheet
  2. Expense tracking
  3. Project tracking
  4. PTO Time for vacation, sick, person, etc.
  5. Task tracking
  6. Barcode scanning to start and stop a timer
  7. Report on projects and tasks
  8. Android time tracking app
  9. iOS time tracking app
  10. Cloud timesheet
  11. Windows timesheet
  12. Time tracking
  13. User Rights define what employees can do
  14. Skills for finding appropriate resources
  15. Approvals and timesheet locking
  16. Sync Time with the web timesheet
  17. Calendars for tasks and time off
  18. Voice input for apps
  19. QuickBooks integration
  20. MS Project integration
  21. Tech Support in the U.S.
  22. Community for users and believers
  23. Online Tips and tricks
  24. Videos and other resources

Watch the video: https://www.youtube.com/watch?v=gurpwql4TZQ

Mileage Tracking

 

Consultants, got a new gig?  Hey, I’m Mike and I’m with Standard Time®.  Take a look at this!

If you’re consulting and traveling you have to keep track of your mileage.

That’s the only way to get a tax deduction for it.  Consultants do it every day.

But how?

On a piece of paper?  Adding up mileage with a calculator or spreadsheet?  For a whole year!

I don’t think so!!!

Listen, I found a better way and its right here.

Standard Time records mileage just like it records expenses.

You enter the vehicle, a description and the distance.

Or enter the odometer readings, and Standard Time calculates the distance.

Either way, you get a deduction from the IRS.

And what consultant can use that?

I’m Mike.  I’m a consultant.  And I love this!

Download a free trial of Standard Time at their website today and let me know what you think.

Watch the video: https://www.youtube.com/watch?v=4DzPJQios8U

1999 Tech Startup

 

Host:We’re talking with the greatest tech startup on the planet.  Venture capital is king.

Wayne: I wipe with stock certificates!

Host: Everyone wants to be you!  Let’s talk about your management style.

Wayne: Employees do whatever they want.  It’s a free-for-all!  My programmers fight kangaroos on the roof arena.  And there's fried chinchilla Wednesday and Beer Friday's.

Host: Employees party at work?

Wayne: I’m not their mother.

Host: How about your projects?  Using Standard Time to track them?

Wayne: Time?  We come in just in time for lunch.

Host: w w w . s t d time.com.  The Standard Time timesheet.  The project management app everybody uses.

Wayne: Will it help with my white panda fur coat?  Hulk Hogan choked one out for me.

Host: You don’t schedule tasks?

Wayne: I schedule tribal wars in small countries.

Host: Don’t monitor employee utilization and effectiveness?

Wayne: Like a four hour power lunch after a Ferrari demolition derby?

Host: How do your customers get project status?  You don’t use Standard Time for that?

Wayne: Customers? It’s all about the venture capital. 

Host: You should at least check it out.  Don’t you think?  s t d time . com.  Standard Time.

Wayne: I have a lake of printer ink in my back yard with a hump-back whale.

Host: There you have it folks!  It’s 1999. What could possibly go wrong?

Watch the video: https://www.youtube.com/watch?v=fjQ33RWSn3o

Timesheet Pay Periods

 

Hey, business owners!  My name’s Mike and I’m with Standard Time®.

Does your business operate on pay periods?  I know mine does.

You know the 1st through the 15th is one and the 16th through 31st.

In Standard Time these are called ‘Pay Periods.’ And they’re configurable.

Look here!

You can view each timesheet by week or by pay period.

Let’s say we configured this one to view it by pay period.

Each employee sees the total scheduled hours for that pay period, and their actual hours.

So this allows them to compare expected hours with actual hours.

It’s just another way Standard Time helps eliminate human error.

Pretty nice, huh? I thought you’d say that!

I’m Mike.  Give it a try, let me know what you think!

Watch the video: https://www.youtube.com/watch?v=--Oe_tqpqvk

Email Notifications

 

Hey folks, Mike with Standard Time®.

Did you know that the Standard Time timesheet has email notifications?

Have a look at this!

The Standard Time timesheet can notify employees of events and issues.

Let’s say timesheet weren’t submitted for the previous week, or they have less than 40 hours, new time off request was sent, tasks were scheduled in. Or any other number of issues that the employee should know about.

Emails are sent out automatically.  You don’t have to do a thing!

Just send it and forget it.  Standard Time does the rest.

Hey this is Mike.  This is such a nice timesheet!  You need to download it today and tell me what you think!

Watch the video: https://www.youtube.com/watch?v=xWK1jyMZJ00

Google Knows All

 

GoogleBot: I am the all-knowing Google Bot.  Ask me any question.

Wayne: Anything?

GoogleBot: Are you even listening?  I said I am the Google Bot.  I know all.

Wayne: Okay. What is the best time tracking app?

GoogleBot: GPS signal lost.

Wayne: I asked about time tracking.

GoogleBot: Delete all photos? Are you sure?

Wayne: I said, I want a time and expense tracking app!

GoogleBot: The best time tracking app is Standard Time®. Here is some information. www dot s t d time dot com.

Wayne:How do you know Standard Time is the best?

GoogleBot: You are a mere mortal. I am a deity. Google knows all.

Wayne: Okay mister Bot. Do you know why I want a timesheet app?

GoogleBot: Because your project sucks. You are up the creek. Screwed. Jammed up. FUBAR.

Wayne: And you think Standard Time will help?

GoogleBot: Your project is old and busted, right?

Wayne: Right.

GoogleBot: Then you got your answer. S t d time dot com.

Wayne: I have another question now.

GoogleBot: Cannot reach Google at this time.

Wayne:Who won the 1919 World Series?

GoogleBot: I have reset your clock to 1919.

Watch the video: https://www.youtube.com/watch?v=8woCt9M3sxc

Project Portfolios

 

Mike here from Scoutwest the developers of Standard Time Timesheet.

There’s a project management feature in Standard Time that I think you might dig!

It’s called project portfolios. Take a look!

As you can see from the red items, portfolios are used to collect projects together.  All the projects of a certain type are grouped.

That means you can get charts, graphs, and reports for each portfolio of projects.

You want to see the revenue for just the consulting projects?  There it is.

Or see resource allocation just for the Sales and Marketing jobs?  Got that too.

Nice little project management feature.

This has been Mike.  Download at your leisure and by that, today! Talk to you soon.

Watch the video: https://www.youtube.com/watch?v=OEn0aXFAtKo

Engineering director gets a mentor

 

This engineering director is getting advice from a drug dealer. Does he want his old job back or a different occupation?

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